Junior Purchase Ledger Assistant

Your mission

We are looking for a Junior Purchase Ledger Assistant to join our team in the London office.

Location: London Office (Hybrid)

Contract: Permanent Full Time 5 days per week (35 Hours)

Duties to include but not limited to:

• Support the Purchase Ledger Controller with day-to-day purchase ledger tasks.
• Download invoices and credit notes from the shared email inbox and distribute them to the appropriate departments for authorisation.
• Accurately code invoices to the correct nominal codes and enter them into the purchase ledger system (Access Dimensions).
• Assist with responding to basic supplier and staff queries via email and telephone, escalating more complex matters as required.
• Help maintain invoice records and ensure all documentation is filed correctly and promptly.
• Support with reconciling supplier statements by checking for missing invoices and assisting with chasing outstanding items.
• Provide administrative support during month-end processes, including preparation of reconciliations under supervision.
• Assist with the monthly payment run, including preparing remittance advice for distribution by email or post.
• Process staff expense claims, including coding and entering them into Access Dimensions, ensuring queries are escalated as needed.
• Aid in the implementation and ongoing use of the invoice approval system, including basic troubleshooting and user support.
• Work collaboratively with the Accounts team and other departments to ensure smooth workflow and timely processing of financial documents.

• Previous and relevant experience in Purchase Ledger (highly desirable but not essential).
• Ability to prioritize, plan, and be flexible in accordance with work responsibilities to meet deadlines.
• Accurate and numerate with a high level of attention to detail (essential).
• Excellent communicator, both written and verbal, with effective communication skills at all levels.

• IT literate with a comprehensive understanding of Windows-based programs.
• Good working knowledge of IT accounting packages (Ad Depot System and Access Dimension are advantageous).

• AAT qualified or working towards (desirable but not essential).

• 25 days annual leave per year (for full time employees)
• 1 birthday day per year
• Private Medical Scheme
• Employee Assistance Programme
• Life Assurance currently 6 x salary
• Generous Employer Pension contributions
• Group Income Protection Scheme
• Plus all of the perks of working for a fun media company!