Office Services​/Facilities Manger

Overview

Office Services / Facilities Manager role in a leading financial services organisation.

Location:

City of London / London. Salary: £80,000 - £90,000 per annum. The role may involve responsibility for a number of smaller overseas offices.

• Responsible for all aspects of lease, accommodation and building management.
• Maintain the Office Services Plan, procedures and deliver the agreed objectives.
• Ensure Environmental, Social and Governance (ESG) strategy is supported.
• Manage the building services contract including maintenance of mechanical and electrical services, repairs and record keeping.
• Manage building services including sanitary ware, vending machines, cleaning contracts, security systems, door access control and alarms, in-house maintenance, and internal decoration.
• Manage all soft services including the telephone switchboard, reception, post room services, storage and archiving, waste management and recycling.
• Manage and maintain all meeting rooms.
• Ensure a safe and secure working environment; manage all aspects of health and safety in compliance with the Health and Safety at Work Act 1974.
• Lead Facilities’ Business Continuity management / Operational Resilience for all office locations.
• Be the point of contact for fire alarm activation or premises intrusion; attend the office out of hours if required.
• Perform desk space audits and optimise space utilisation; plan and project manage desk moves, reorganisation, redecoration, office repairs and relocations.
• Monitor and maintain Key Risk Indicators in accordance with the Risk Register.
• Liaise with Operations Management / Sourcing for all service contracts, ensuring governance arrangements are completed and approved by appropriate parties.
• Manage procurement, stock and storage for office supplies, stationery, furniture, and office equipment (excluding IT equipment) and liaise with suppliers.
• Responsible for the annual Office Services and Catering budgets; monitor quarterly and maintain spend within the budget.
• Authorize Office Services and Catering invoices and resolve queries related to the invoices.
• Oversight of outsourced catering and reception providers.
• Manage the catering function, including compliance with The Food Safety Act 1990.
• Lead and manage staff delivering facilities services, catering, reception and postal services.

Desirable: BIFM or IWFM qualification.

Client information:
Sector – Administration;
Type – Permanent.