Legal Secretary

Key Responsibilities

Client & Team Support

• Act as the first point of contact for the team, managing phone calls and correspondence.
• Communicate effectively with colleagues, clients, and third parties, supporting business development efforts and ensuring smooth coordination across departments.
• Work collaboratively with other secretaries to ensure consistent support is provided

Document & File Management

• Prepare, format and proofread legal documents, reports and correspondence.
• Maintain both electronic and physical filing systems, ensuring files are well organised and up to date.
• Prepare court bundles (where required) and assist litigation teams with document handling.

Diary & Travel Coordination

• Manage diaries, schedule meetings and coordinate travel and accommodation arrangements for fee earners and partners.
• Provide timely reminders for upcoming deadlines, meetings and key dates.

Client Onboarding & Compliance

• Assist with opening new client files, preparing engagement letters and credit checks.
• Liaise with compliance to ensure all onboarding procedures and regulatory requirements are met.

Billing & Financial Administration

• Support the preparation of billing guides and generate client invoices in line with internal processes.
• Ensure cost estimates are recorded accurately on relevant systems.
• Handle expense claims, cheque requisitions and other finance-related admin tasks.

Experience and Skills Requirements

• Previous experience as a Legal Secretary, ideally within litigation or property law, with strong organisational, time management, and attention to detail skills.
• Excellent written and verbal communication abilities, with the discretion to handle confidential information professionally.
• Proficient in Microsoft Office and legal practice management systems, with experience in document management and billing processes desirable.
• A proactive, flexible team player who can adapt to changing priorities and work collaboratively across teams.

If you have not been contacted within 5 working days, then unfortunately on this occasion your CV has not been shortlisted.

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