Executive Assistant and Administrative Team Manager

Location: City of London
EA and Administration Team Manager

📍 Liverpool Street (EC2A) | 💷 £42,000-£45,000 per annum | 🏡 Hybrid (3 days office, 2 days home)

Join a purpose-driven property consultancy making a real impact. We're looking for a skilled and proactive Administrator to support a dynamic team near Liverpool Street/Old Street.

The Role

Executive Assistant supporting the Managing Director and Operations Director. Working closely with the MD of a leading Property & Construction Consultancy based within The City, you'll thrive in a busy environment, managing multiple tasks with precision and a positive attitude, while being part of a collaborative team that values innovation and integrity.

Key Responsibilities

PA Duties

Diary management for MD, organisation of internal/external meetings
Document preparation - Senior team monthly report preparation and meeting minutes
Organising occasional travel
Finance administration - Timesheets, expenses, holiday approval
Occasional diary assistance for OD
Monitoring of MDs emails - flagging any urgent or time critical correspondence

Company Personnel

Manage Reception and London Team Administrators
Working closely with reception to ensure smooth running of the London office/switchboard

Team Support & Coordination

Work closely with Directors and team members to coordinate project deadlines
Arrange meetings, client lunches, and manage diaries
Ensure all QA and standard procedures are followed

Financial Administration

Support invoicing processes
Post Director timesheets and assist with credit card reconciliation

General Administration

Manage document formatting, scanning, binding, and printing
Use Adobe Sign and Sharefile systems for document control
Open new project files and maintain accurate records
Book travel, accommodation, and meeting venues as required
Maintain and update the CRM system (projects and contacts)
Convert Word documents into Adobe InDesign format when needed

About You

You'll be an organised, efficient professional with a keen eye for detail and a passion for supporting others. You'll enjoy working in a fast-paced environment where no two days are the same.

To succeed as an Administrator, you'll bring:

Previous experience supporting senior leaders or Directors
Background in a construction consultancy or property sector preferred
Strong organisational and multitasking skills
Advanced MS Word, Excel, and PowerPoint proficiency

Experience with Adobe InDesign and CRM systems
Excellent communication skills and professional telephone manner
Tact, discretion, and respect for confidentiality
Strong typing skills (50+ WPM) and attention to detail

What's in it for you?

Hybrid working (3 days office / 2 days home)
25 days holiday + flexible buy/sell options
Private healthcare, dental, and eyecare via BUPA
Professional fees paid and structured training & development
Pension contribution and life assurance
EV and Cycle to Work schemes
Charity Community Day and Sustainability Panel participation
Employee referral bonuses up to £5,000
Team socials, sports, and "Better Way" recognition awards

Apply Now

If you're a detail-driven professional who loves supporting teams and making things happen, we'd love to hear from you!

Huntress Search Ltd acts as a Recruitment Agency in relation to all Permanent roles and as a Recruitment Business in relation to all Temporary roles.

We practice a diverse and inclusive recruitment process that ensures equal opportunity for all we work with, irrespective of race, sexual orientation, mental or physical disability, age or gender. As an organisation, we encourage applications from all backgrounds and will ensure measures are met when required, to allow a fair process throughout.

PLEASE NOTE:

We can only consider applications from candidates who have the right to work in the UK