Receptionist, Administrative​/Clerical

Location: City Of London
Condé Nast is a global media company producing the highest quality content with a footprint of more than 1 billion consumers in 32 territories through print, digital, video and social platforms. The company’s portfolio includes many of the world’s most respected and influential media properties including Vogue, Vanity Fair, Glamour, Self, GQ, The New Yorker, Condé Nast Traveler/Traveller, Allure, AD, Bon Appétit and Wired, among others.#

** Job Description
*
* Location:

London, GB Condé Nast is a global media company, home to iconic brands including , , , , , , ,  and , among many others. We are headquartered in New York and London and operate in 32 markets worldwide, with a footprint of more than 1 billion consumers across print, digital, video and social platforms.

We value diversity of background, views and cultures. We celebrate people for their personal qualities, skills and contributions, recognising the power our brands have to influence and shape culture.
Please note, this role will require you to be in the office 5 days per week
** The Role
** We are looking for an organised, confident, and welcoming Receptionist to ensure the smooth running of our front  this role, you will help create a positive first impression for everyone who walks through our doors - from visitors and clients to our own teams. You will keep reception running seamlessly and make sure our security procedures are followed at all times, working a shift pattern between 08:00 and 18:00.Reporting

to the Facilities Manager, you will work alongside a second receptionist to deliver exceptional service, maintain an organised front-of-house, and embody the professionalism and creativity that define Condé Nast.
* Greet all visitors and staff to Condé Nast warmly and efficiently
* Answer the main switchboard telephone line – directing callers to the most appropriate person, taking concise messages and responding in a smooth and professional manner
* Manage Office Space booking system
* Add new staff to designated areas
* Book desks for any non-UK/visiting staff
* Manage meeting room bookings
* Authorise Google Calendar meeting room bookings
* Check with day cleaners and give instructions for the cleaning of rooms between meetings (where possible)
* Assisting with event bookings and setting up (where possible)
* Ensuring reception area is kept clean, tidy and in a good state of repair
* Ensuring the breakout areas are always kept to a high standard
* Delivery of magazines to the executives
* Stock check of stationery hubs
* Stock check of consumables (tea/coffee) and milk deliveries
* Ordering of stationery, milk and consumables
* Distribution of fruit to the cafe area
* Cover for Facilities Manager when on annual leave or out of the office
* Fire Marshal
* Switchboard responsibilities
* Management access control and access card creation. Updating the card and starters/leavers spreadsheets
*
* About You:

*** Previous Front of House or Receptionist experience
* A friendly, approachable, and professional manner with a genuine passion for delivering excellent service
* Strong communication skills, both written and verbal, with confidence using Google Suite and other office software
* Reliable and consistently demonstrating attention to detail
* The ability to stay calm and composed under pressure, handling multiple priorities with ease
* Fire Marshal and/or First Aid training is an advantage (training can be provided if required)
* A proactive, hands-on attitude, willing to support the wider team with day-to-day tasks and ad hoc duties
* Comfortable with occasional heavy lifting and manual handling as part of maintaining a smooth front-of-house operation Please upload your CV and cover letter, which highlights why you'd love to take on this role and why you're a great match for what we're looking for.

We value the time and effort behind every application. All submissions are reviewed by a member of our talent team - we don’t use AI-assisted technology to review applications.

* 25 days holiday (plus bank holidays) and extra days of annual leave if you move house or want to volunteer.
* You’ll have access to a competitive pension scheme, Bupa Private Healthcare,…