Administrative Assistant

Location: London

Employment Type: Full-time – office based

Reports To: Executive Assistant to Group Chairman, CEO & CFO

Oneglobal is a fast-paced and client-focused global (re) insurance broker committed to delivering exceptional service.

We think broking needs a refresh, and that our approach builds that foundation. We have ambitious plans for the future and are looking to grow our talented team. If you would like to find out more about Oneglobal, please visit our website or our Linked In page.

We are seeking a professional and organised Administrative Assist to support Oneglobal’s Executive Assistant in ensuring smooth office operations and providing administrative assistance to senior management. The ideal candidate will have a proactive attitude, excellent communication skills, and the ability to multitask in a busy environment.

• Extensive calendar and scheduling management.
• Arranging Board and Committee meetings.
• Facilitating travel and logistics – Coordinating domestic and international travel (booking flights, transfer, accommodation, restaurants and preparing itineraries).
• Acting as a gatekeeper and first point of contact for Executives.
• Preparing, editing and formatting reports, presentations, and other documents.
• Updating and filing of corporate documents.
• Preparing meeting packs, taking meeting notes and circulating follow-up actions.
• Serving as point of contact between Executives and internal/external clients and stakeholders.
• Expense and invoice management.
• Assisting Executives with projects, work and personal, and ad-hoc tasks as and when needed.
• Event planning such as Town Halls, Conferences, Away-Days and social activities.
• Team / Company communications on behalf of Executives.
• Screen and direct calls, distribute correspondence and manage mailboxes and email correspondence.
• Arranging courier deliveries.
• Provide cover for the In-House Services Manager during lunch breaks and annual leave.

• Previous experience in an administrative role, supporting senior management essential.
• Strong interpersonal and communication skills (both written and verbal).
• Excellent organisational skills with attention to detail.
• Ability to multitask and handle a busy work environment.
• Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint) and other office software.
• Professional manner and customer-service orientation.
• Discretion and the ability to handle confidential information.
• Team player with the ability to thrive under pressure in a changing environment.

• Competitive salary based on experience.
• Comprehensive benefits package, including medical insurance and pension.
• Supportive and collaborative work environment.
• Opportunities for professional growth and career advancement.

Our clients are at the forefront of everything we do. As an employee of Oneglobal your contributions matter and drive us towards our ambitious plans for the future. We believe our open working culture will see passionate and enthusiastic people join us to grow the business together and enable us to become an employer of choice.

Oneglobal is committed to being an equal opportunities employer, ensuring that all employees, prospective employees and clients are treated fairly and with respect and integrity. Please let us know if you require any reasonable adjustments at any point in the application or interview process.

If you are a motivated and detail-oriented individual who thrives in a dynamic setting, we encourage you to apply!