Business Support Coordinator

Location: City of London
** Who are we
** Founded in 1896, Knight Frank was registered as Knight Frank LLP a Limited Liability Partnership, on 3 November 2003, registered in England & Wales at 55 Baker Street, London, W1U 8AN
with the registered number of OC305934. Headquartered in London, UK, Knight Frank is one of the world's leading independent real estate consultancies. We work responsibly in partnership to enhance people's lives and environments
*** in over 50 Markets, 600+ Offices, 20,000+ People, 1 Global Network.
*** At the heart of all we do are our Clients. A relationship built on trust is vital. As trusted partners in property, we act with integrity and care, understanding our clients’ unique needs and consistently thinking about the bigger picture to provide personalised, clear and considered advice across all areas of property. Through our deep understanding of key markets and sectors – both emerging and established – we are dedicated to meeting and exceeding their property goals.

A true partnership is a balanced one, and our People are passionate about, and committed to, making our business inclusive and diverse. We give every individual the space and opportunity to perform at their best and be recognised for the immense value they bring. We empower everyone to have autonomy in their role and encourage them to use their voice in how we can make a positive impact as a firm and shape the future of real estate, the built environment and the impact on the communities we serve.

Our collaborative and engaged teams provide excellent and dedicated client service. In our workplace, opinions are respected, everyone is invited to contribute to the success of our business and innovation, and new ideas are  2021 we celebrated our 125th anniversary and set out Our Desired Future, cemented in three pillars:
People Potential, Client Centricity and always Creating our Future, together. Learn more about what sets us apart .
** About

The Role
** Knight Frank is looking to hire a Business Support Coordinator to join their Head Office in Baker Street.
** Role:
** The London Tenant Representation and Flexible Office Solutions (FOS) team are seeking an individual who can provide an effective and efficient administrative support service to the London Tenant Representation & FOS Team, ensuring the smooth running of a busy department.
** Responsibilities:
**** Stakeholder Support
*** Providing administrative support to the London Tenant Representation & FOS Team, as well as support to the Head of department in EA’s absence.
** Business Support
*** Acting as an Ambassador for the team
* Maintain collaborative relationships with clients, managers and employees
* ** Team Financial Support; where appropriate:
*** WIP sheet reconciliation / billed and unbilled debtor support
* Concise and regular coordination of client invoices, ensuring quarterly deadlines are met.
* Monthly travel sign off, signing off costs, database subscriptions, supplier invoice processing
* Expense claim support for the Partners.
* Referral support
** Team Support**
* ** Team meetings;
** attend team WIP meetings, minute taking and ensuring actions are followed up
* ** Training;
** helping to ensure all their team(s) mandatory training is up to date.
* ** Compose and/or prepare correspondence;
** audio/copy typing, letters, schedules, design documents, newsletters
* Answer organisational mail, email, correspondence and requests for information
* ** Maintain teams schedule
** through diary support, organisation of internal / external meetings booking meeting rooms and conference calls
* ** Corporate travel arrangements**; organising team meetings and conferences**,
** strategy away days, etc.  Producing relevant ‘packs’ for all attendees
* ** IT liaison
** to help troubleshoot system errors for team
* ** Work collaboratively
** providing assistance to other business support members, as and when required, adding value to the overall efficiency of the London Tenant Representation & FOS Team, and wider London Offices departments.
* ** Working with the
** London Tenant Representation & FOS Team
** and wider London Offices business support network
** to ensure best practices are shared,…