Personal Admin Assistant to CEO and Team

Compensation

$75,000 - $85,000 yearly

• Own and strategically manage the CEO’s calendar, priorities, and daily execution
• Prepare meeting briefs, talking points, follow‑up tracking, and accountability systems
• Screen calls and emails; respond on behalf of the CEO when appropriate
• Track projects across multiple companies and ensure deadlines are met
• Coordinate with attorneys, bankers, vendors, contractors, and partners
• Research and vet high‑level purchases (vehicles, equipment, services, etc.) including full due diligence to prevent risk or fraud
• Organize medical, professional, and personal appointments with complete discretion
• Track important relationship milestones (client birthdays, partner events, gifts, follow‑ups)
• Hire and manage freelancers (Upwork developers, designers, tech support)
• Help organize and optimize CRM systems, software tools, and internal processes
• Review contracts, proposals, and documents before CEO review
• Assist in procurement and vendor negotiations to ensure best value
• Serve as communication bridge between departments and help restore structured office rhythm
• Cross‑train in multiple company roles to ensure versatility during growth
• Protect confidentiality and uphold non‑disclosure and non‑compete standards at all times
• 100% Transparency as we always require - This role is not confined to 9a‑6p Office Hours
• Some responsibilities require flexibility and ownership beyond standard hours when necessary

• Minimum 2 years in a high‑level Executive Assistant, Operations Coordinator, or similar role, or the ability to easily prove you can crush it if your past experience is NOT this sort of thing!
• Strong tech proficiency (CRM systems, project management software, Microsoft Office, Google Workspace, ability to learn new systems quickly)
• Exceptional written and verbal communication skills
• Extremely detail‑oriented; nothing slips past you
• High emotional intelligence and ability to read personalities and situations
• Calm under pressure and capable of handling direct communication styles
• Naturally proactive and solution‑oriented
• Discreet and trustworthy with sensitive financial and personal information
• Comfortable in a fast‑paced, high‑expectation environment
• Long‑term career mindset, and a mindset that thrives on bettering the entire team, by supporting the CEO in his Strategic Vision, and thus...the entire team thrives
• Real estate investment, construction, operations, or private business experience is preferred. Traditional Realtor‑only backgrounds are typically not the best fit for this role 's more of "nursing, giving, caring heart" kind of role for sure.
• All hires are subject to confidentiality and non‑compete agreements

The Ohio Cash Buyers family of companies is the Largest Real Estate Investment company here in SW Ohio for direct‑to‑seller cash home purchases. We've been in business since 2004 and have purchased over 3000 properties.

We have are growing/rebuilding our team full of Sales, Operations, GCs, Realtors, Lenders, FT Attorneys, and Property Mgrs on staff.

Our office is a fun (but chaotic, disorganized, and super busy) friends‑and‑family environment!

If you're seeking a long‑term career and you're truly an A player, we would love to talk to you :)

Our team is the winner of numerous awards, including the BBB Torch Award for Ethics, the COC Prestige Award and we have tons of 5‑Star client reviews from clients who all sing our praises and LOVE working with us!

Our mission is simple:
Build highly‑successful careers that create HUGE opportunity for our team, security for our families, and MASSIVE support for the charities we serve.

So join us already.....and let's make this your dream career! :)