Front Desk Administrative Assistant

Front Desk Administrative Assistant (Centennial, CO)

Position is up to 30 hours per week

Pay: $22-$26 per hour DOE

Expiration Date of Job Posting:
Continuous

The Front Desk Administrative Assistant serves as the first point of contact for the organization, creating a welcoming and professional experience for all visitors and callers. The Front Desk Administrative Assistant is responsible for the smooth day-to-day operations of the office, providing broad administrative support across the organization. The Front Desk Administrative Assistant role requires the ability to handle confidential and time-sensitive materials with discretion, professionalism, and effective communication across all levels of the organization.

• Experience in office administrative support.
• High school diploma or GED required; college certification preferred.
• Intermediate experience with MS Word, Excel, and Outlook.
• General knowledge of office equipment such as copiers, computers, etc.
• Demonstrated clerical skills.
• Excellent time management skills.
• Ability to maintain a high level of accuracy and attention to detail.
• Able to speak, write, and read the English language.
• Pleasant and personable demeanor as front-facing company representative.

• Sit at the front desk; greet and direct visitors.
• Answer and direct phone calls and maintain contact lists.
• Distribute mail and maintain lobby and general office upkeep.
• Coordinate meetings and trainings (including conference room set up and catering).
• Serve as liaison for all office vendors (soda, office supplies, printer maintenance, building maintenance, cleaners, etc.)
• Plan and execute company events and gatherings (potlucks, retirement parties, summer events, corporate functions).
• Assist with travel arrangements, hotel bookings, and transportation for staff and training programs.
• Maintain office and breakroom supply inventory by checking stock levels, anticipating needs, placing and expediting orders, and verifying receipt of supplies, including business cards.
• Perform general administrative duties, including filing, copying, scanning, and document preparation.

• Able to work independently or in a team environment.
• Compile and review information for accuracy.
• Checks and responds to all company communications on all scheduled workdays, including voice mail, emails, and text messages. Make sure that old voicemails are cleared regularly so that the mailbox continues to be accessible.
• Complies with all applicable Company safety requirements.
• Perform other duties as assigned.

• Able to sit and work at computer keyboard for extended period.
• Able to lift and move 25 pounds on occasion.
• Requires extensive travel by automobile within territory or to branch offices. May require occasional travel by air.
• Maintain regular and on-time attendance. Hours may exceed 30 hours per week. Able to work weekends, holidays, and able to respond to calls as needed to fulfill business objectives.
• The employee may be required to stand, walk, climb, stoop, kneel, crawl or crouch, and work in close quarters.
• Employee may be exposed to extreme weather conditions, warehouse environments, or production/manufacturing locations.

• Paid Time Off (vacation days, rest days, sick days, holidays, birthday, and a floating holiday all amounting to a minimum of 27 days annually)
• Medical, Dental, Vision, and Life Insurance
• FSA and HSA Options Discounts offered via Perks at Work
• 401(k) + matching
• Profit sharing
• Employee Assistance Program

Eligibility for benefits depends on the type of positions and whether the position is full-time, part-time, or temporary. Any offer of employment is contingent upon passing pre-employment requirements, including drug screen and criminal background check.

Winn-Marion does not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.