Procurement Lead

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• Review expected deliverables daily and identify concerns that will require action items and escalation.
• Lead the RFQ/RFI/RFP/Bidding process with suppliers either through 4castplus or through email. Ensure communication with project teams is timely to get redlines and questions on all proposals in a timely manner.
• Make recommendations on final purchase actions to management and obtain approval.
• Ensure that requisitions, purchase orders, vendor bids, receipts, invoices, tracking sheets, bid tabs, etc. are all maintained and current in the established system(s).
• Once a purchase has been approved, execute yourself or through others, the purchase process. Ensure appropriate alerts and information is reviewed regarding possible delays or issues with deliverables. Communicate often with stakeholders as to the status of open purchases.
• Determine / recommend / implement action items to mitigate risks related to delayed or incorrect deliverables. This is a critical function and will be required daily. A sense of urgency is needed for this activity.
• Follow the process for Purchase Order close-out. Including facilitation of any needed post-mortems or lessons‑learned discussions with stakeholders.
• Assist with review of tariff, freight, and other add‑on costs with suppliers to ensure reasonableness.
• Identify errors and facilitate the adjustment and correction of any purchase related transaction throughout the system, including 4castplus and Net Suite. Communicate with stakeholders and ensure supplier adjustments are issued.
• Ensure all delivery expectations are clearly set with suppliers (include all expectations on purchase orders,) and monitor for performance. Communicate with all stakeholders immediately if issues are anticipated.
• Facilitate weekly (or other frequency) meetings/calls with key suppliers as needed to ensure that all deliverables are being met and to anticipate any scheduling challenges. Work closely with the operations / project team to coordinate schedule changes, look‑ahead delivery schedules, and logistical details for on‑site deliveries.
• Ensure missing, damaged, or other deliveries are resolved, and that supplier performance is documented and communicated to Procurement Manager.
• Collaborate with Procurement Manager when the need for escalation arises related to missed deliverables, etc.
• Assist the Procurement Manager with the identification of new suppliers.
• Assist with onboarding new suppliers by setting expectations around communication, systems access, and performance criteria.
• Assist with the evaluations of supplier performance according to the established process and report findings to management with suggestions for improvements.

• Facilitate, or participate in, weekly procurement meetings with project teams and senior management to ensure collective agreement on specifications, pricing, budgets, timelines, and actions items related to procurement of equipment and services. Track and Follow‑up on action items.
• Own communication efforts with Project Coordinators related to transmittal of drawings / cut sheets / specifications. Act as the primary point contact with suppliers to ensure timely delivery of drawings and certified drawings to meet purchase order requirements. Forward all files to Project Coordinator for dissemination/review/resubmission.

• On occasion visit suppliers or attend events with access to multiple suppliers for face‑to‑face meetings.
• Work with Director of Finance and Procurement Manager to maintain procurement standard operating procedures and policies.
• Take ownership in and engage with online courses, webinars, or read relevant periodicals. On rare occasion attend trade shows, interview suppliers, or visit supply plants/ distribution centers.

• Education and Certifications
  • BA or BS in Business (or related) is preferred, or 3+ years’ experience in a purchasing role with increasing responsibilities.
• Work Experience
  • Construction…