Administrative Assistant

Are you organized, detail-oriented, and passionate about keeping operations running smoothly? The City of Cedar Rapids is looking for a dependable and customer-focused Administrative Assistant to support our Facilities Maintenance Services, Building Services, and our Public Workers Department. This position plays a critical role in ensuring our city facilities and operations stay efficient, organized, and responsive to the needs of our staff and community.

At the City, we are committed to employing individuals who reflect our community’s diverse backgrounds, and this position is crucial in the success and strategic direction of a growing and evolving community. We appreciate and leverage the vast experience individuals bring beyond the technical requirements of a job. If you are an individual with similar experience listed here please consider applying.

Experience and skills combined with commitment to our core values is key to building a greater community now and for the next generation.

Nestled in the heart of Iowa, Cedar Rapids is our vibrant and diverse community known for its rich history, culture, and natural beauty. Our city has a strong sense of community which can be seen at any of our numerous parks, recreational opportunities, and family-friendly events year round. You can also explore our thriving downtown district, filled with shops, restaurants, and entertainment options, or take a stroll along the Cedar River, which runs through the heart of the city.

Provides a variety of administrative/clerical duties for Facilities Maintenance Services, Building Services and Public Works department.

The City of Cedar Rapids does not offer sponsorship for employment authorization.

• Serves as primary initial contact for the public and department employees. Answers departmental telephone calls, receives and greets visitors at the main front counter, and provides information to or refers callers and visitors to other appropriate departments or City personnel.
• Maintains department manager’s calendar and coordinates and schedules meetings as directed.
• Receives and processes receipts and invoices.
• Prepares correspondences, reports, lists, and other documents as instructed and requested by other designated office personnel.
• Performs data entry in assigned software programs.
• Organizes and manages multiple filing systems. Processes and distributes mail.
• Copies, packages, and distributes a variety of written materials as requested by other designated office personnel.
• Gathers, assembles, updates, distributes, and/or files a variety of information, forms, records, and data.
• Requisition s supplies and materials for the department as requested in accordance to Purchasing Services regulations.
• Performs related work as required.

• Associates degree in a related field and
• One (1) to three (3) years’ experience of clerical or administrative experience or
• An equivalent combination of education and/or experience
• Excellent written and verbal communication skills
• Proficiency with Microsoft Office
• Ability to work collaboratively with a diverse population

• Monday - Friday 7:30am to 4:30pm