Meeting & Events Coordinator

The Meeting & Event Coordinator will provide meeting and event support for the department through a variety of tasks. These tasks will include: maintain department team supplies/ inventory by evaluating inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.

• Assist in the preparation and distribution of department printed and digital materials.
• Maintain department team supplies/kit/signage inventory by evaluating inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
• Ensure quality of department team supplies/kit/signage by completing preventive maintenance requirements, coordinating repairs, maintaining calendars/inventories, evaluating new equipment and techniques.
• Record expenses and maintain budgets for areas of responsibility.
• Manage, coordinate, and complete requirements for trade shows including booth coordination/shipment, materials/giveaways, signage, etc.
• Work closely with business owners to determine requirements for each tradeshow and provide comprehensive communication to owners and traveling teams regarding arrangements.
• Coordinate shipping/receiving materials and monitoring department related inventory and storage.
• Handle sensitive information in a confidential manner.

• Bachelor’s degree in a relevant field or equivalent work experience
• Strong interpersonal skills and the ability to work with diverse personalities in a tactful and flexible manner
• Good reasoning skills and sound judgement
• Ability to handle multiple projects and meet deadlines

• Ability to lift and/or carry 25-30lbs of exhibit/audio/video equipment and other meeting materials
• Occasional Travel