Administrative Specialist

Join CRST's Equipment Solutions team as an Administrative Specialist and help keep our nationwide fleet running safely and efficiently. If you’re detail-oriented, organized, and thrive in a fast-paced environment where accuracy and teamwork matter, this is your next opportunity to make an impact.

• Location: Onsite at 3930 16th Ave, Cedar Rapids, IA 52404
• Schedule: Monday to Friday (8:00 am to 4:30 pm)
• Compensation: Hourly wage range $16.00 to $19.00ρ; final offer depends on experience, skills, and location.
• Benefits: Medical, dental, vision, prescription drug, telemedicine, company‑paid life & disability insurance, retirement savings with match, paid time off, holidays, parental leave, voluntary benefits, and employee discounts.

CRST’s Equipment Solutions team ensures a safe, efficient fleet ready to serve our customers across North America. The Administrative Specialist provides essential support to our maintenance operations by managing vendor transactions, ensuring invoice accuracy, and maintaining data integrity across maintenance systems. Your work helps control costs, reduce downtime, and keep our fleet moving.

• Invoice Processing:
  Review and prepare maintenance invoices for accuracy to ensure compliance with company standards.
• Transaction Reconciliation:
  Reconcile payments and vendor transactions to maintain accurate financial records.
• Vendor Support:
  Communicate with vendors to resolve discrepancies and maintain up-to-date profiles.
• System Management:
  Enter and update maintenance data within internal systems to ensure reliability and consistency.
• Collaboration:
  
  Partner with maintenance administrators and other departments to ensure timely processing and smooth operations.
• Process Improvement:
  Identify opportunities to streamline administrative workflows and enhance data accuracy.
• Accountability:
  Maintain attention to detail and dependable attendance to support the success of the Equipment Solutions team.

• Organized and dependable with strong attention to detail.
• Comfortable managing high volumes of data and documentation.
• Clear communicator who builds trust with peers and vendors.
• Proactive problem solver who looks for ways to improve efficiency.
• Team player committed to accuracy and collaboration.

• High school diploma or equivalent.
• Relevant data entry and administrative experience in maintenance, logistics, or operations.
• Proficiency with Microsoft Office and enterprise systems.
• Strong accuracy and organizational skills.
• Ability to work onsite in Cedar Rapids, IA.

• Familiarity with maintenance or vendor management systems.
• Strong problem-solving and prioritization skills.
• Excellent communication and interpersonal abilities.

CRST is celebrating 70 years of grit, growth, TEL and forward momentum—a legacy built on resilience, dedication, and talent. This milestone reflects our commitment to sharpening operations, strengthening customer partnerships, and turning challenges into opportunities. We set the gold standard in transportation through safety, service excellence, and customer satisfaction. Our mission is simple: deliver promises and drive success so people have what they need to live and thrive.

At CRST, you’ll have the flexibility to lead with impact, backed by a company committed to smart, sustainable growth and your long‑term success.

• Safety at the Core of All We Do.
• Integrity in Every Decision and Action.
• Commitment to the Success of Employees, Customers, Agents, Contractors, and Communities.

CRST The Transportation Solution, Inc. is an equal opportunity employer. We consider all qualified applicants for employment without regard to age, color, creed,aired disability, genetic information, military or veteran status, national origin, race, religion, sex, or any other status protected by applicable federal, state, or local laws.

Apply today and help support the reliable, high‑performing maintenance operations that keep CRST’s fleet on the road and our customers moving forward.

Referrals increase your chances of interviewing at CRST The Transportation Solution, Inc. by 2x.