Accounts Payable Specialist

The Accounts Payable Specialist is responsible for the detailed and accurate coding of invoices, matching of purchase orders, receiving, and vendor payments. Ensure the completeness of payments through review and matching of checks to invoices and expense reports. This position must also communicate with vendors in resolving discrepancies and errors. Responsible for all phases of accounts payable processing.

Key Responsibilities

RESULTS

Critical 55%

• Processes invoices and payment requisitions.
• Handles all employee expense reimbursements and verification of credit card transactions.
• Prepares various account reconciliations as required, including payables, accrued expenses and fixed asset accounts.
• Works with purchasing and receiving to identify and correct all quantity or price discrepancies.

Productivity / Job Knowledge 20%

• Maintains vendor files and 1099 records.
• Maintains accounts payable records and corresponds with vendors.
• Prepares ACH and other online bank transactions.
• Maintains all records relating to donations and charitable contributions.
• Prepares and distributes monthly capital expenditure report.
• Prepares daily accounting and backlog reports.
• Processes payroll as needed.

Dependability 15%

• Demonstrates a good attendance record; is aware of the impact that missing work will have on the customer as well as co-workers.
• Completes goals/projects on time or ahead of schedule.
• Responds to work assignments and requests by being cooperative and available.
• Follows through and meets commitments.
• Available as a resource to subordinates and/or peers.

Safety 10%

• Follows safety procedures, protocols, policies, and adheres to all SAFESTART concepts, and acts when others are not holding themselves accountable.

Total 100%

CORE VALUES

Act Like an Owner. 20%

• Leads by example and takes ownership in everything you do and or say.
• If you see something, say something and follow through until it's right.
• Considers long and short-term outcomes when making decisions.

Be Interested. Stay Interested. 20%

• Isn't complacent. Seizes opportunities to learn.
• Participates in activities to increase understanding.

Create Change. Start With Yourself. 20%

• Asks "why", is open-minded, and challenges the status quo.
• Leads and supports changes for the sake of improvement.

Seek New Perspectives. 20%

• Seeks new perspectives to challenge your own, and brings them into your decision making process.
• Involves stakeholders in making decisions. Is open to input from all sources.

Fail Fast. Learn Fast. 20%

• Takes calculated risks.
• Is fearless and quick to admit mistakes.

Total 100%

Requirements

Qualifications and Essential Skills

• Associate's degree and a minimum of three (3) years of experience in accounting related field; or equivalent combination of education and experience, required. Emphasis on accounts payable, preferred.
• Strong computer skills (particularly Excel and Word).
• Understanding of A/P processes strongly preferred, to take initiative and drive improvements.
• Strong verbal and written communication skills, as needed, to interface with others internally and externally.
• Experience in writing routine reports and correspondence.

Physical Requirements:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Regularly required to sit and interface with computer systems while maintaining a high level of concentration. While performing the duties of this job, the employee is regularly required to talk and hear. The employee is occasionally required to use hands/fingers to handle or feel. The employee is occasionally required to stand, walk, reach with hands and arms, and stoop, kneel, or crouch.

The employee must occasionally lift and/or move up to 25 pounds of files or supplies. Specific vision abilities required by this job include close vision, distance vision, and ability to adjust focus.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the office work environment is usually quiet. Employee may be exposed to shop environment while distributing documents to shop area. When on shop floor, employee will be required to wear safety glasses at all times, steel-toed footwear and ear protection when job demands presence in areas outside safety zones and gloves when handling material.