Administrative Assistant – Public Safety Training Center

The City of Cedar Park is hiring for an Administrative Assistant for our new Public Safety Training Center
.

Cedar Park is a well-organized city offering great benefits and perks available on your first day of employment including:
City-subsidized health benefits; life and disability insurance; a variety of voluntary benefits; a robust pension plan with TMRS to set you up for a fulfilling retirement; a down-to-earth casual environment and dress code; and a positive team-oriented culture. This is an excellent time to join our team and truly make an impact in our local community!

As the third largest city in the Austin metropolitan area, Cedar Park is an integral part of the rapid growth and prosperity of Central Texas and Williamson County. Cedar Park is widely known for its excellent schools and a pro-business environment. We are consistently named by multiple outlets one of the top places in the U.S. to raise a family – due to our abundance of amenities, relaxed lifestyle, and our commitment to community and effective government.

Just 17 miles from downtown Austin and on the edge of the Texas Hill Country, Cedar Park offers the best of both worlds: the energy of an innovative and booming metropolis, yet the best of small community life with parks, nature trails, and comfortable neighborhoods. It all adds up to a great place for families and businesses to call home.

• Coordinate and support calendars, meetings, training sessions, and departmental events, including logistics, documentation, and occasional evening functions.
• Maintain and manage departmental records and databases, ensuring compliance with local, state, and federal retention and reporting requirements.
• Creates and updates departmental forms and publications; handles printing, scanning, and distribution.
• Assists with website maintenance and updates.
• Prepare, process, and manage internal and external communications, reports, presentations, and correspondence.
• Prepares and distributes reports, statistical analyses, and memos.
• Maintains record retention files and coordinates destruction according to the State of Texas guidelines.
• Serves as first point of contact for internal departments, external agencies, and the public; respond to inquiries and process information requests.
• Processes public information requests and departmental mail.
• Pages staff and volunteers as needed.
• Orders and oversees training center office supply inventory.
• Completes periodic and end-of-month reporting in support of city, county, and state agencies.
• Maintain confidentiality and professionalism in handling sensitive public safety information.
• Performs other related duties as assigned.

• High school diploma or its equivalent and at least three (3) to five (5) years of administrative experience, preferably in a public safety, government, or training environment.
• Experience supporting multiple departments or teams simultaneously is highly desirable.

• Notary Public, preferred, or ability to obtain within one (1) year of hire.
• EOC/ICS Training preferred, or ability to obtain within one (1) year of hire.
• Valid Texas Driver’s License, with acceptable driving record.

• Personnel policies and procedures.
• Standard office procedures.
• Functions and activities of the assigned Department.
• Budgetary and basic bookkeeping techniques.
• The use of personal computers.
• Knowledge of public safety terminology and procedures is a plus.

• Strong organizational and time management skills with the ability to prioritize tasks and meet deadlines.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and familiarity with database systems.
• Ability to handle confidential information with discretion.
• Strong attention to detail and accuracy in data entry and recordkeeping.
• Customer service-oriented with the ability to interact professionally with internal staff, external agencies, and the public.
• Capable of working independently and collaboratively in a fast-paced environment.
• Orga…