Renewable Site Administrator

Reporting to the Site Manager, the Renewables Site Administrator is responsible for supporting staff efforts as requested for correspondence, contracts, meeting preparation, and management reports. The primary objective is to ensure efficient and effective day-to-day operations of Utah Solar and the Honeycomb Project.

• Daily work order processing in SAP, to include material consumption, goods movements, labor hours, and other key measurements associated with each job/task. Work closely with the SAP Maintenance Planner to administer planned maintenance cycles and serialized component movements.
• Execute and administer spare parts inventory-related responsibilities, including organization of the stockroom, receiving, goods movements, cycle counts, and the tracking and recording of serialized components.
• Purchasing and Receiving activities, such as generating requisitions, administering purchase orders, receiving goods, purchasing tools and/or equipment, resolving vendor discrepancies, etc.
• Invoice processing and reconciliation, as required.
• Assist with planning and scheduling team activities.
• Assist with the preparation of annual site business plans and project budgets.
• Assist in preparing and submitting monthly accruals as well as fixed asset documentation for capital projects, to the accounting department.
• Work closely with the Corporate Offices on various issues, such as warranty claims, payroll, vendors, community outreach, etc.
• Plan and coordinate company functions and meetings. Schedule onsite training as required, participate in regional and project staff meetings, and record minutes as needed.
• Provide support for staff members and visiting Clearway personnel. Setting up MS Windows profiles, email settings, printer access, and desktop shortcuts for new and existing staff, as needed. Interface with Helpdesk support on network and local server issues.
• Provide desk-side support for the Company’s ERP (Enterprise Resource Planning) systems, such as SAP, requisition and purchase order processing, time entry, maintenance, and materials management.
• Answer the telephone, taking appropriate messages and or providing information to callers or individuals that visit the project. Maintain and replenish office supplies; maintain all office equipment.
• Assisting with Team travel arrangements.
• Assist Human Resources with processing new hire paperwork.
• Other duties as directed and needed.
• Adhere to effective internal controls.

• Minimum of 4 years’ experience in a comparable administrative role; or equivalent combination of education and experience.
• HS Diploma/GED required.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, and Outlook) with the ability to set up MS Windows profiles, email settings, printer access, and desktop shortcuts, and the ability to interface with Helpdesk support on network and local server issues. Demonstrated skills in typing and proofreading.
• Demonstrated analytical and quantitative skills, including the ability to analyze and interpret financial data; process and understand various accounting functionalities.
• Prior experience in maintaining and adhering to inventory controls, working with SAP or equivalent ERP systems, and purchasing and receiving activities.
• Demonstrated hardware skills such as the ability to move electronic equipment within the office space, knowledge of network access and computers, printers, and peripherals.
• Self-starter with demonstrated performance leading initiatives and building consensus at all levels of a matrixed global organization with minimal supervision.
• Ability to foster and participate in a productive team environment by establishing and maintaining effective working relationships with co-workers, managers, customers, contractors, and vendors.
• Effectively provides and receives information verbally in individual and group situations. Written expression is clear, concise, and conveys the desired message.
• Ability to analyze project risks and proactively identify solutions with a flexible, creative, and solution-focused outlook on problem-solving.
• Strong prioritization and multi-tasking skills with the ability to operate in a…