Administrative Assistant - Detentions

Administrative Assistant – Detentions

Employment Type:

Full‑time Regular

Pay Range: $55,467.

Location:

Castle Rock, CO

Department: SHERIFF

Job Number: req
3113

Closing Date: 3/13/2026

Interested in joining the Douglas County Sheriff’s Office located between Colorado Springs and Denver in Castle Rock, Colorado? The Douglas County Sheriff’s Office has an exciting opportunity for an Administrative Assistant – Detentions
.

We offer a generous benefits package including but not limited to medical, dental, vision, 401(a) mandatory 8% contribution with the County matching 8%. Additionally, Douglas County will match your 457 Deferred Compensation (pre‑tax) $ for $ up to 3% of your annual salary. Furthermore, Douglas County offers:

• Basic Life Insurance and AD&D, Short-Term and Long-Term Disability, Employee Assistance Plan.
• Supplemental Life Insurance, Long-Term Disability buy‑up, Accident Insurance, and Critical Illness Insurance.
• Wellness Program – Peer Support, Chaplain Services, Medical Services (Psychological, Acupuncture, Massage Therapy, Chiropractic, Hormonal Therapy, Physical Therapy), Financial Resources, and Estate Planning.
• Public Service Loan Forgiveness opportunities for those who qualify.

Normal hiring range for the position is: $55,467 - $69,334. Salary is based on applicable work experience and education.

Performs a variety of complex secretarial and administrative duties required for the effective operation of a unit or department. Duties include typing, filing, dictation, bookkeeping, receptionist work, ordering supplies, monitoring budget expenditures, and assisting in statistical computation. Specific duties change with assignment.

May be required to assist in the training of new personnel. May exercise limited supervision over other clerical personnel in division/section, depending on position. Does not include evaluating personnel.

Works under the general supervision of an administrative superior or division commander. Work is generally assigned and reviewed periodically. A high level of initiative and judgment is required.

• Types correspondence, reports, records, memos, forms, and meeting minutes.
• May be required to write correspondence for superior with very little or no direction.
• Produces presentations.
• Creates original work, i.e. newsletters, brochures, flyers.
• Makes travel arrangements.
• Extensive contact with heads of law enforcement agencies and political representatives.
• Extensive public contact through responsibilities as assigned.
• Moderately complex bookkeeping, purchase orders and record keeping, initiating quote requests for purchase of equipment and services for various projects; coordinating and monitoring project throughout the process to completion.
• Assist in statistical reports based on records.
• Maintenance and retrieval of records.
• Handles some confidential matters.
• Performs routine clerical assignments.
• Schedules for administrative superior.
• Performs other duties and jobs as required and assigned.
• Assist in budget planning, coordination and implementation for division; monitor division expenditures to ensure compliance of annual budget.
• E-subpoena tracking and updating.
• Uploading and coding of receipts into JP Morgan Chase for all purchasing cards in the division every month (includes redacting various pieces of information in purchasing receipts).

• At least 18 years of age.
• High level of understanding of computer programs and keyboarding.
• Extensive knowledge of basic office methods with additional courses in secretarial sciences is highly desired.
• High school graduate or G.E.D.
• 1 year as a secretary or other related equivalent experience.
• Knowledge of filing and record keeping techniques.
• Able to take some dictation.
• Able to pass qualifying exam and background investigation.
• Good general physical and mental condition.
• Attention to detail.
• Meet minimum standards for typing and data entry.
• Able to multitask.
• Must have excellent grammatical and spelling skills.
• Able to deal with confidential materials and records.
• Possession of a valid Colorado Driver License.

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