Projects Administrator

Position

Refrigeration Projects Coordinator (B2 Level)

Leicester

Projects Operations Supervisor/Manager

09:00-17:00, Monday-Friday

Provide administrative and coordination support to the Refrigeration Small Works and Projects department, supporting Project Managers and Design Engineers in project delivery.

• Process contract management forms and compliance procedures
• Raise purchase orders, sub-contracts, and sales invoices
• Maintain daily Enquiry Log and Contract Tracker updates
• Produce O&M manuals, H&S manuals, and site files
• Coordinate with suppliers and sub-contractors for deliveries/installations
• Project financial reporting and monthly profitability analysis
• Process timesheets and credit notes
• Maintain retentions ledger and warranty spreadsheets
• Input data into Integral ERP system
• Book travel and accommodations for team members
• Answer phones, take meeting minutes, and general admin tasks
• Manage equipment hire/off-hire and calibration coordination
• Assist with warranty control and replacement parts ordering

• Education:
  
  GCSE or equivalent in Maths, English, and IT experience
• Experience:
  
  Project support role and/or project services/installation business background preferred, open to first-time workers
• Microsoft Office Suite
• Adobe Acrobat familiarity
• Strong Excel, Word, and PowerPoint skills
• Excellent communication and relationship-building skills
• Strong organizational and financial awareness
• Ability to work under pressure with multiple projects
• Proactive, flexible approach with high attention to detail
• Excellent written and oral English

This role offers opportunity to develop expertise in refrigeration project coordination within a dynamic project environment.

Entry level

Full-time

Project Management and Information Technology