Departmental Budget Analyst - MSAP

POSITION TITLE (Oracle title)

DEPARTMENTAL BUDGET ANALYST

WORKING TITLE

Magnet Schools Assistance Programs (MSAP) Budget Analyst

SCHOOL/DEPARTMENT

Magnet and Curriculum Enhancement Programs

LOCATION

Crossroads I, Cary, NC

PAY GRADE

Noncertified Grade 25

FLSA STATUS

Nonexempt

ELIGIBILITY FOR EMPLOYMENT CONTRACT

No

WORK WEEK SCHEDULE

Monday-Friday (occasional evenings or weekends)

POSITION PURPOSE:

Analyzes, verifies, coordinates, and reconciles MSAP budgets to ensure the maximized use of resources; complies with local, state, and federal fiscal requirements. Focuses on compiling and generating data relevant to program development and budget accountability. Collaborates with teachers, administrators, vendors, and the school system's Purchasing and Budget departments to track encumbrances and invoices to facilitate the reconciliation of accounts and to ensure effective use of resources to improve student performance.

The positions are grant funded and are expected to end March 30, 2026; however, grant funding is subject to renewal on an annual basis.

MINIMUM QUALIFICATIONS:

KNOWLEDGE, SKILLS, AND ABILITIES (KSAs)

• Considerable knowledge of generally accepted accounting practices and principles;
• Considerable knowledge of working with contracts;
• Considerable knowledge of Microsoft Office specifically Word and Excel;
• Strong skills in budget, purchasing, and procurement procedures;
• Critical thinking and problem-solving skills;
• Ability to communicate clearly and concisely both in oral and written form using a variety of communication techniques and tools to ensure the appropriate flow of information, collaborative efforts, and feedback;
• Ability to operate accounting systems for data management, problem resolution, and information research;
• Ability to meet deadlines;
• Ability to proofread documents and prepare clear and comprehensive reports;
• Ability to exercise independent initiative to perform both original and recurring assignments, and exercise judgment in the absence of clear directives;
• Ability to establish and maintain effective working relationships with school system staff, external agencies, vendors, and the community.

EDUCATION, TRAINING, AND EXPERIENCE

• Associate’s degree from a regionally accredited college or university in business, accounting, or related field; AND
• Five years of experience in finance, accounting, or related field; OR
• An equivalent combination of education and relevant experience sufficient to successfully perform the essential duties of the job.

CERTIFICATION AND LICENSE REQUIREMENTS

None

PREFERRED QUALIFICATIONS:

• Bachelor’s degree from a regionally accredited college or university in business or accounting;
• Knowledge of Wake County Public School System (WCPSS) financial systems and processes;
• Experience working with Oracle based accounting systems.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Analyzes, verifies, coordinates, and reconciles MSAP budgets to ensure the maximized use of resources; complies with local, state, and federal fiscal requirements.
• Collaborates with teachers, administrators, vendors, and the school system's Purchasing and Budget departments to track encumbrances and invoices to facilitate the reconciliation of accounts and to ensure effective use of resources to improve student performance.
• Initiates, prepares, and processes all budget-related transactions (e.g., transfers, amendments, purchase orders, travel, direct pays, etc.) including obtaining the budget manager’s signature, verifying available balances, identifying new account codes, resolving discrepancies, assigning transaction numbers, verifying data, distributing documents, and maintaining a file of all transactions.
• Assists the Senior Administrator in the preparation and tracking of contracts and applicable routing documents; including the purchase order requisition and required certifications.
• Reviews MSAP related contracts to ensure compliance with local, state, and federal laws and regulations.
• Prepares, processes, and analyzes budget reports on a monthly basis for department administrators as well as reports for internal and external agencies.
• Reconciles all MSAP account activity with Oracle general ledger.
• Assists in the…