Administrative Specialist ; Warden's Secretary - Warren Correctional Institution

Position: Administrative Specialist I (Warden's Secretary) - Warren Correctional Institution
** Agency
* * Adult Correction
** Division
* * COO - Operations
** Job Classification Title
** Administrative Specialist I (S)
** Position Number
**** Grade
* * NC08

The NC Department of Adult Correction is one of the largest state agencies with more than 14,000 employees. It is responsible for safeguarding and preserving lives and property through prevention, protection, and preparation as well as the care, custody, and supervision of all adults sentenced for violating North Carolina laws. This department includes state prisons with custody, healthcare, and facility operations staff as well as probation/parole officers who supervised sentenced people in the community.

Other divisions include Administration, Health Services, Rehabilitation & Reentry, Special Operations and the Post-Release Supervision & Parole Commission. We have a mission that matters!
** Description of Work
** Reporting directly to the Warden at a medium custody male correctional facility, this position is responsible for providing administrative assistance and office management services. This position is assigned to the office of the Warden and must always present a professional image. Job responsibilities of this position include, but are not limited to, the following:
1. Providing correspondence creation/maintenance and records management, filing, and database maintenance.
2. Processing documents and correspondence by transcribing dictation from rough drafts provided by the Warden often using independent composition.
3. Making and receiving telephone calls, processing of incoming and outgoing mail for the Warden, making reservations, appointments, and arranging transportation needs.
4. Maintaining a calendar of periodic reports and handles a significant amount of sensitive and confidential information.
5. Answering high volume of calls from the general public, elected officials, offender families and staff; and will also greet and direct visitors and officials to the Warden's office.
6. Possessing thorough knowledge of prisons policies and operations to respond to inquiries.
7. Providing statistics, data or other information on very short notice at times and must be able to maintain information in and easily retrievable manner.
(Salary Range: $39,244 - $68,679)      
* This posting will close at 11:59 pm, the night before the end date listed above.
*** Knowledge

Skills and Abilities

/Management Preferences
**** Effective July 1, 2025, candidates now must meet the minimum qualifications of a position if they have the "Minimum

Education and Experience " listed from the OSHR class specification as seen in the next section below. The Knowledge, Skills, and Abilities (KSAs) listed here in this section are now to be used as "Management Preferences" and to be used to screen for the MOST QUALIFIED pool of applicants.
**** Management Preferences
*** Documented working knowledge of word processing or spreadsheet programs.
** This is a REPOST. Previous applicants are still under consideration and do not need to reapply.
**** Please review your application carefully before submitting it and be sure to enter a detailed description in the EDUCATION & WORK EXPERIENCE & CERTIFICATES/LICENSES sections of your application. Remember to SAVE each job entry and be thorough. Resumes are not accepted in lieu of an application.
** This is a full-time position (40 hours per week) with  with established working hours and may require working beyond normal work schedule to meet business need.
** Note to Current State Employees**:  The salary grade for this position is
** NC08**. State employees are encouraged to apply for positions of interest even if the salary grade is the same as, or lower than, their current position. If selected for this position, a new salary will be recalculated taking into consideration the quantity of relevant education and experience, funding availability, and internal equity. Based upon these factors, a pay increase MAY result.
** About Warren Correctional Institution:
** Warren Correctional Institution is a mixed custody facility that houses minimum, medium, and close custody offenders. The current capacity of Warren CI is 809 male offenders, with most offenders being housed in medium custody. Offenders at Warren Correctional Institution may work at the Correction Enterprises Janitorial Products Plant, gaining marketable job skills and self-confidence participating in the manufacturing of soap and cleaning products.
Offenders at Warren Correctional Institution may also participate in vocational training and educational courses to earn their HiSet/GED. They may also participate in the At Both Ends of the Leash (ABEL) program, which provides an opportunity for offenders to train service animals for individuals with medical diagnoses or physical disabilities.
** Contact Information
**** If there are any questions about this posting other than your application status, please contact Celeste Robinson at celeste.r.robinson.gov or by phone at . (Email is preferred and more…