Program Assistant Ii- Community Events- Temp

Overview

Cary's Parks, Recreation and Cultural Resources department is seeking a creative, organized, and community-oriented Program Assistant II to support Cary's community events and community center programming.

This position will play an essential role in planning and implementing signature annual events such as the Daddy-Daughter Dance, Easter Egg Hunt, Mummy & Son Ball, Grinch Candy Cane Hunts, and more. The position will also provide day-to-day community center support and customer service to community center visitors. If you enjoy event planning and engaging with the public, apply to join our team!

Work will require a flexible schedule which may include weekends, evenings, and holidays.

This is a part-time, non-benefited, year-round position, up to 20 hours a week, with a maximum of 999 hours per year.

• Plans, implements, and manages community events
• Performs routine clerical and administrative duties which could include assisting at the community center front desk, registering patrons, answering phones, and running reports
• Assists in developing the purpose, goals, and focus of Cary events
• Develops and organizes financial and human resources to implement new and existing events
• Assists with facilitating the procurement of agreements with vendors, entertainers, and instructors, ensuring timely collection and maintenance of Certificates of Insurance to remain compliant and up to date
• Prepares and monitors event budgets and expenditures
• Performs marketing assistant tasks, such as creating social media content, creating brochures, posters, flyers, etc.
• Ensures that assigned web pages are accurate, timely and complete
• Works with performers and agents to determine fees and hire entertainers
• Researches, screens and selects vendors for events
• Assists PRCR staff in program implementation, project development and other special projects
• Sets up activity rooms/gym
• Manages rental reservations, data entry, and other general office duties
• Performs other job-related tasks as required.

• General knowledge of computers and related software
• General knowledge of standard office practices and procedures
• Ability to remain organized and multitask
• Ability to work independently to create, plan, implement, and manage events
• Ability to complete assignments accurately and prior to the established deadline
• Ability to communicate with the public and coworkers tactfully and constructively
• Ability to understand and effectively carry out verbal and written instructions
• Ability to acquire knowledge of Cary policies, procedures, and the services of the department

Requires a combination of education and experience equivalent to an associates degree with coursework in Parks and Recreation, Communication, Marketing, Event Management, or a related field.

Preference will be given to candidates who possess any of the following:

• Some experience with community/family event planning or programming
• Some experience in marketing, social media content creation and strategy, or community engagement

Work in this class requires an employee to be able to hear and talk in order to communicate with public. An employee must be able to walk unassisted and move about freely. Requires the ability to lift moderately heavy items (up to 25 lbs.) such as chairs, 6-foot tables, rolling bleachers, and event supplies. Visual acuity is needed in order to read typewritten and handwritten materials and to view a computer terminal.

Part of the work is clerical in nature and may require sitting and use of a computer for extended periods of time.

Requires a valid driver’s license with an acceptable driving record.

Requires drug testing and background check (which may include criminal history check, SBI finger-printing, motor vehicle records check, education verification and credit history review) and satisfactory reference checks prior to employment.