Front Office Assistant

Herspiegel is a global life sciences consultancy that guides pharmaceutical and biotech companies through their most decisive moments—powering commercial success and expanding patient access. From early asset strategy to launch readiness and market optimization, we help clients navigate complexity and seize opportunity. Our integrated approach brings together scientific insight, evidence strategy, deep market intuition, and executional precision to ensure brands are built to lead.

This Role is on-site three days a week in Cary, NC

We are seeking an Office Manager to support our RTP office with day-to-day office operations, HR coordination, and employee engagement initiatives. This role is ideal for someone who enjoys wearing multiple hats, is highly organized, and thrives in a collaborative team environment. There may be opportunities to support ongoing research efforts as well for this dynamic team of 10 individuals, globally we are approximately 350 talented team members.

This is a part-time, contract position for an initial period of 3 months, with potential for renewal or transition to flexible part time employment.

• Manage office operations, including supplies, vendor coordination, mail, shipping, and workspace organization.
• Assist with scheduling, meeting logistics, travel arrangements, and expense processing.
• Provide general administrative support to the RTP team and visiting staff.
• Help plan and coordinate office events, team activities, and company retreats.
• Maintain employee records and support HR processes such as onboarding, offboarding, and compliance documentation.
• Assist with payroll and benefits administration in coordination with HR and Finance.
• Support accounts receivable and accounts payable processes, including invoice tracking, payments, and reconciliations.

• Bachelor’s degree or equivalent experience preferred.
• 1–3 years of experience in HR support, office administration, or recruiting coordination.
• Familiarity with HR policies, procedures, and compliance requirements.
• Proficiency with Microsoft Office or Google Workspace; experience with HRIS or ATS systems a plus.
• Strong organizational skills with attention to detail, accuracy, and follow-through.
• Excellent communication and interpersonal skills with the ability to handle confidential information.
• Reliable judgment, problem-solving skills, and the ability to elevate issues appropriately.
• Team-oriented, adaptable, and comfortable supporting multiple priorities in a fast-paced environment.
• Interest in employee engagement and helping foster a positive team culture.