Assistant Town Clerk

Assistant Town Clerk

The Town Clerk's office is seeking an enthusiastic and passionate candidate with a positive attitude and approachable manner who is motivated by solving problems, seeking knowledge, and general curiosity for finding efficient ways to serve others. The Town Clerk's office proudly serves our Town Council and Cary citizens and works collaboratively with Town staff to provide outstanding service. The Assistant Town Clerk will provide external and internal support in areas related to records, advisory volunteers, and general clerk duties.

Other requirements for this position include the ability to embrace and utilize technology, ability to multitask within a deadline driven environment, ability to work independently, and ability to work flexible hours to accommodate evening and occasional weekend meetings and events. Work is performed under the general supervision of the Town Clerk and Deputy Town Clerk. Don't miss this opportunity to work with the best and grow both professionally and personally.

Apply now and become a vital part of our team!

Typical tasks include:

• Providing administrative and procedural support to advisory boards, commissions, and committees by preparing and posting agendas, attending meetings, recording, transcribing, and posting minutes, and providing guidance on applicable procedures and policies.
• Preparing for public meetings, including setting up meeting rooms and coordinating necessary resources and technology.
• Performing specialized office duties, including processing payment requests, managing purchasing cards (P-cards), handling reimbursements, assisting with budget collection, processing correspondence, contracts, and reports, and sorting and distributing mail.
• Providing assistance with public relations and communications functions, including drafting documents, remarks, and other written communications.
• Providing customer service by answering telephone inquiries, receiving and responding to citizen complaints and service requests, and providing departmental information or referring inquiries to appropriate staff.
• Assisting with planning and implementing special events, projects, and tours of Town Hall.
• Assisting with public records management and ensuring confidentiality and compliance with applicable laws and policies.
• Handling special projects and assignments; conducting specialized or technical research and preparing reports as needed.
• Coordinating the publication of information on the Town's website.
• Performing other job-related duties as assigned.

Knowledge, skills, and abilities include:

Dynamic and driven professional who is resourceful and motivated, with strong communication, interpersonal, and organizational skills and keen attention to detail. Comprehensive knowledge of standard office practices and procedures, office equipment, and administrative functions. Working knowledge of business English, spelling, and arithmetic. Proficiency with personal computers and related software, including Microsoft Outlook Email and Calendar; take precise minutes and transcribe dictation accurately;
Ability to manage requests within established time frames; interact effectively with elected officials, staff, and the public; establish and maintain effective working relationships; follow oral and written instructions; acquire knowledge of policies, procedures, and services; keep moderately complex records and prepare reports; provide clerical support for a variety of operations; and work independently on responsible and confidential assignments.

Minimum and preferred qualifications include:

Any combination of education and experience equivalent to graduation from a community college with coursework in business administration, marketing, communications, public administration, or a related field, and a minimum of three (3) years of clerical and office management experience. Must have certification as a Notary Public in the State of North Carolina, or the ability to obtain certification within a reasonable timeframe.

Preferred qualifications may be given to candidates who demonstrate one or more of the following:

• Graduation from a college or university with a degree in business administration, marketing, communications, public administration, or a related field.
• Considerable experience with business writing techniques;
• Experience managing projects from initiation through completion and demonstrated ability as a self-directed problem solver.
• Strong organizational skills with attention to detail and an emphasis on follow-through.
• Ability to work independently as a self-starter and perform effectively under pressure.
• The ability to balance multiple tasks and be flexible in a dynamic, demanding environment with frequent interruptions
• Proficiency with Microsoft Office Suite applications and Outlook email and calendar.

Physical requirements include:

Work in this class is generally sedentary. Work requires the ability to see, hear, lift (up to 30 lbs.), talk, and perform the tasks listed above. Work…