Executive Administrative Assistant - Customer Services, Cary, NC

Executive Administrative Assistant - Customer Services, Cary, NC page is loaded## Executive Administrative Assistant - Customer Services, Cary, NCremote type:
Office Based locations:
CYA GRtime type:
Full time posted on:
Posted Yesterday job requisition :
R-25983

Join us in pioneering breakthroughs in healthcare. For everyone. Everywhere. Sustainably.
Our inspiring and caring environment forms a global community that celebrates diversity and individuality. We encourage you to step beyond your comfort zone, offering resources and flexibility to foster your professional and personal growth, all while valuing your unique contributions.

Organizes office administration, in support of an assigned professional or manager team.

We are seeking an Executive Assistant to the Head of Customer Services in Cary, North Carolina.

This role will act as a strategic support partner to senior leadership, with primary responsibility for complex travel arrangements and calendar management. Ensures seamless logistics, prioritization, and time optimization, while managing core operational tasks such as expense reporting, meeting coordination, and executive support. Operates with high judgment, discretion, confidentiality and proactive ownership.  
** Executive Assistant Responsibilities
*** Providing high-level administrative support to the Head of Customer Services
* Managing calendars, scheduling meetings, coordinating travel arrangements, and preparing expense reports
* Handling highly confidential and time-sensitive information with professionalism and discretion
* Coordinating meetings, including reserving conference rooms and equipment and arranging catering
* Supporting customer meeting coordination and logistics
* Tracking approvals, signatures, and follow-ups on open items and action plans
* Maintaining departmental organizational charts
* Serving as a point of contact for facilities and IT helpdesk requests
* Assisting with preparing and editing presentations and other executive materials
* Supporting interview scheduling and new hire onboarding
* Coordinating special projects and departmental initiatives as needed
* Acting as a resource for organizational policies and procedures
*
* Minimum Qualifications:

*** Associate’s degree required;
Bachelor’s degree preferred
* Minimum of 5 years of Executive Assistant or comparable administrative experience supporting senior-level leaders
* Ability to thrive in a fast-paced, dynamic environment while managing multiple priorities with minimal supervision
* Strong organizational, time-management, and prioritization skills with exceptional attention to detail
* Proven ability to interface professionally and effectively with employees and stakeholders at all levels, including external customers
* Advanced proficiency in Microsoft Office tools, including Outlook, Word, Excel, PowerPoint, and MS Teams, with experience in calendar management and expense reporting
* Experience using expense reporting tools and supporting administrative or operational workflows
* Willingness and aptitude to quickly learn new tools and platforms and become a subject-matter expert or superuser
* Professional, respectful, and diplomatic communication style, both written and verbal
** Who we are**:
We are a team of more than 72,000 highly dedicated Healthineers in more than 70 countries. As a leader in medical technology, we constantly push the boundaries to create better outcomes and experiences for patients, no matter where they live or what health issues they are facing. Our portfolio is crucial for clinical decision-making and treatment pathways.
** How we work:
** When you join Siemens Healthineers, you become one in a global team of scientists, clinicians, developers, researchers, professionals, and skilled specialists, who believe in each individual’s potential to contribute with diverse ideas. We are from different backgrounds, cultures, religions, political and/or sexual orientations, and work together, to fight the world’s most threatening diseases and enable access to care, united by one purpose: to pioneer breakthroughs in healthcare.

For everyone. Everywhere. Sustainably.

To find out more about Siemens Healthineers…