Program Specialist

POSITION TITLE (Oracle title)

PROGRAM SPECIALIST

WORKING TITLE

Program Specialist

SCHOOL/DEPARTMENT

Title I

LOCATION

Crossroads I, Cary, NC

PAY GRADE

Noncertified Grade 24

FLSA STATUS

Nonexempt

ELIGIBILITY FOR EMPLOYMENT CONTRACT

No

WORK WEEK SCHEDULE

Monday-Friday (occasional evenings and weekends) Position is eligible for hybrid telework workweek

POSITION PURPOSE:

Provides support and assistance that will facilitate the effective management and operation of the responsibilities of the Title I office.

MINIMUM QUALIFICATIONS:

KNOWLEDGE, SKILLS, AND ABILITIES (KSAs)

• Considerable knowledge of Microsoft Office, specifically Word, Excel, and Power Point;
  Google Apps;
• Effective time management skills;
• Excellent customer service skills;
• Excellent proofreading skills;
• Critical thinking and problem solving skills;
• Ability to work proactively and recommend more efficient methods of productivity within the office;
• Ability to work independently without close supervision;
• Ability to analyze and disaggregate data;
• Ability to communicate clearly and concisely both in oral and written form using a variety of communication techniques and tools to ensure the appropriate flow of information, collaborative efforts, and feedback;
• Ability to establish and maintain effective working relationships with office staff, external agencies, parents, and the community.

EDUCATION, TRAINING, AND EXPERIENCE

• One year of post-high school education;
• Three years of successful work experience in data management;
• Experience in project and data management;
• Such other qualifications as the Board may establish.

CERTIFICATION AND LICENSE REQUIREMENTS

None

PREFERRED QUALIFICATIONS:

• Data Analyst experience;
• Google Workspace Certification and Microsoft Office certifications.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

• Manages and monitors Title I Student Achievement Data (review and retrieve student data EOG, EOC, Amplify data, Oasis, etc.)
• Performs central office operations of the program.
• Creates reports for administrators and staff using student data.
• Uses graphs and other visuals to show student growth over time.
• Reviews enrollment verification of non-public school students.
• Assists with program compliance.
• Tracks Direct Certification data from CNS monthly and over time.
• Enters student demographics to populate CCIP.
• Produces contracts with providers with all the mandated documentation.
• Initiates and organizes required data for Comparability Report.
• Initiates and organizes necessary data for Equity Report.
• Uses acquired data to draw conclusions and connections.
• Follows-up with N & D report due dates.
• Maintains Title I site and updates as often as necessary and/or requested.
• Assists with the implementation of professional development and meetings.
• Communicates with potential presenters and arranges contracts and logistics.
• Locates and secures appropriate meeting space.
• Ensures meeting materials are prepared.
• Assists with registration.
• Follows up with presenter regarding requirements.
• Assists Fiscal Senior Administrator to make conference reservations, including travel and registrations.
• Assists with Office Operations.
• Manages and coordinates office supplies.
• Oversees poster maker and laminator use including timely order of supplies.
• Works with Title I Director and Senior Administrators on projects.
• Exhibits initiative in working with secretary to maintain mail room schedule.
• Performs other related duties, as assigned.

WORK ENVIRONMENT/PHYSICAL REQUIREMENTS

This job operates in a professional office and school environment and has a noise level of mostly low to moderate. This role routinely uses standard office equipment such as computers, scanners, and copiers. The position, at times, requires the ability to lift, carry, push, pull, or exert up to 50 pounds of force occasionally, and/or up to 25 pounds of force frequently, and/or up to 10 pounds of force constantly to move objects.

Physical requirements are consistent with those for medium work. Schools can contact the school’s Physical Therapist for assistance, if needed, for proper lifting techniques.

EFFECTIVE DATE: 2/2025

DISCLAIMER: The above statements are intended to describe the general purpose and responsibilities assigned to this position. They are not intended to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and skills required by the employees assigned to this position. This description may be revised by HR and approved at any time.