Anaesthetics Service Coordinator

Overview

Cramlington Manor Walks, Anaesthetics Service Coordinator, Band 4.

Newcastle Hospitals NHS Foundation Trust is one of the busiest and largest NHS hospital trusts in the country. We have around 16,000 staff and an annual budget of £1.7 billion. With a long history of providing high quality care, clinical excellence, research and innovation regionally, nationally and internationally, we’re among the top five providers of specialised health services in the country.

We support people with a range of rare and complex medical, surgical and neurological conditions, cancers and genetic disorders. We are committed to promoting equality and diversity and value an inclusive environment. We welcome all applications irrespective of race, disability, sex, sexual orientation, religion or belief, age, gender identity, marriage and civil partnership, pregnancy and maternity, and in particular those from under-represented groups.

Newcastle Hospitals are proud to be an exemplar organisation across the NHS on sustainability, with a commitment to Net Zero by 2030 for our direct footprint and Net Zero by 2040 for our footprint plus.

Job Overview We are seeking a highly organised and proactive Administrator to join the dynamic Anaesthetics Team at the RVI. The role requires experience in administrative roles, knowledge of medical terminology, and understanding of rota systems. The applicant should be proficient in NHS software/packages and Microsoft Office, and possess strong communication, prioritisation, confidentiality, and teamwork skills.

• Interview Date: 5th February 2026
• Hours:
  
  37 Hours 30 Minutes/Week

Key Responsibilities

• The Anaesthetic coordinator plays a crucial role in ensuring smooth and safe operation of theatre services by managing and coordinating anaesthetic rotas and schedules.
• Work closely with Medical Lead to ensure appropriate anaesthetic cover for Theatre lists and theatre/patient safety.
• Generate and publish a weekly anaesthetic rota that is safe at the time of publication.
• Lead point of contact for anaesthetic rota queries and issues.
• Regularly review theatre lists and proactively address issues or changes not communicated by specialties.
• Coordinate and monitor anaesthetic rota, ensuring changes to theatre lists are reflected in the rota.
• Manage theatre allocation of over 100 Consultant Anaesthetists and 50 Trainees (on a 6-month rotational basis) and allocate to lists based on specialty and procedures.
• Coordinate rota request changes, comparing options before assigning duties to the most appropriate clinician.

As a flexible working friendly organisation, we will consider flexible arrangements where appropriate for the service. We have around 2 million patient contacts annually and operate from multiple sites including the Royal Victoria Infirmary (RVI), Freeman Hospital, Newcastle Dental Hospital, Cramlington Manor Walks, urgent treatment centres, and other centres. We offer staff benefits and information under the Trust documents to download.

The detailed job description and main responsibilities are aligned with the responsibilities above, including collaboration with colleagues across the Trust to ensure effective rota management and sister agreements for workforce allocation.

Qualifications & Education

• Essential – Higher National Certificate (HNC) or equivalent experience.

Knowledge & Experience

Desirable

• NHS administration experience with ability to use NHS software packages (e.g., NHS Systems such as eRecord, Surginet, SASAPbook).
• Knowledge of medical terminology.
• Understanding of rota systems and workforce allocation to meet service needs.
• Proactively suggest improvements to processes and ways of working.

Skills & Abilities

• Excellent verbal and written communication and negotiation skills.
• Ability to manage change and adapt to unforeseen circumstances.
• Strong problem-solving skills with the ability to find effective solutions.
• Able to handle multiple streams of communication and meet timescales.
• High level of attention to detail; ability to evaluate, analyse and make informed decisions on rota scheduling issues.
• Keyboard skills to produce high-volume work and use a variety of IT packages.

Please note:

All references from current and previous employers will be sought and must cover a minimum of 3 years. DBS costs may be deducted from salary for successful candidates who require one. Shortlisted candidates will be contacted by email; check spam folders as well as the inbox. If not contacted within four weeks of the closing date, please assume unsuccessful.

• Anaesthetics Service Coordinator (PDF, 224.4KB)
• Newcastle Staff Benefits (PDF, 274.4KB)
• Behaviour and Civility Charter (PDF, 93.8KB)

For further details or informal visits, contact Bianca Lockey, Admin Manager. Email:  Telephone: