Executive Assistant

The Office Coordinator is responsible for the seamless execution of daily administrative logistics and facility operations across three firm locations. This role serves as the central point of contact for supply procurement, vendor coordination, and internal team support. The ideal candidate is highly organized, proactive, and capable of managing multiple operational work streams simultaneously.

• Office Maintenance: Act as the primary liaison for property-related services, including cleaning crews, pest control, and general repairs for all three office facilities.
• Technology Support: Address basic internal technology issues and coordinate with external IT resources for complex resolutions.

• Supply Chain Management: Manage all office supply inventory and procurement via Amazon Business to ensure consistent availability of necessary materials.
• Food and Beverage Logistics: Coordinate regular Instacart orders for refreshments and other needed supplies.
• Mail and Shipping: Oversee all outgoing postage and coordinate logistics with third-party carriers, including Fed Ex and UPS.

• Leave Coordination: Document and track staff PTO requests to ensure accurate scheduling and firm-wide visibility.
• Internal Event Planning: Lead the logistics and execution of firm events, including professional milestones and personal celebrations such as wedding or baby showers.
• Staff Liaison: Conduct regular check-ins with team members to identify gaps.

• Procurement: Authorized to manage inventory and place orders for approved office and kitchen supplies.
• Excluded Duties: This is not an HR or Office Management role. This position does not involve financial authority, check‑writing, payroll processing, or personnel management.

• Proven experience in office coordination and administrative support.
• Exceptional organizational skills with the ability to manage tasks across multiple physical locations.
• Strong communication skills and a service‑oriented approach to internal team support.
• PROACTIVITY: recognizing a need before the need occurs

The successful candidate will be a cultural steward for Pritchard Injury Firm, embodying our core values in every interaction:

• Teamwork: A natural collaborator who understands that proactive support is the foundation for the firm's collective success.
• Accountability: Takes full ownership of their domains, ensuring that no detail— from a Fed Ex deadline to a facility repair—is overlooked.
• Success: Results‑oriented and driven by operational excellence; finds professional satisfaction in creating a high‑functioning, well‑organized environment.
• Happiness: Brings a positive, professional energy to the office. As a "people person," they excel at celebrating team milestones and fostering a welcoming atmosphere.

• Professionalism: Maintains a polished and composed demeanor as the primary contact for vendors and internal staff.
• Interpersonal Excellence: Possesses the social intelligence to build rapport during staff check‑ins and manage diverse vendor relationships.
• Organizational Mastery: The ability to prioritize and execute logistics across multiple physical locations simultaneously.