Facilities Administrative Specialist; Administrative Analyst​/Specialist, Non-Exempt

Overview

Working Title:
Facilities Administrative Specialist (Temporary)

Successful candidates in these temporary appointments may be appointed from a few days up to one year depending on the assignment. Temporary appointments must end on or before the end of the fiscal year, with the possibility of renewal if funds and/or program needs exist.

Department Name: Facilities Services

Division: Administration and Finance

Classification

Title:

Administrative Analyst/Specialist, Non-Exempt

Classification Salary Range: $4,799 - $6,992 per month

Starting salary: $4,799 Per Month (Step
1)

Why Join CSUDH?

CSUDH is a vibrant, diverse campus committed to student success and community engagement. Facilities Services plays a vital role in maintaining a safe, efficient, and welcoming environment for students, faculty, and staff. Join a team that values collaboration, innovation, and service excellence. We invite you to learn more about the department through our online home.

Under the general supervision of the AVP of Facilities Services, CSUDH is seeking a detail-oriented and proactive Administrative Analyst to support the operational, fiscal, and analytical functions of our department. This essential role ensures smooth office operations, accurate payroll and budget coordination, and effective data reporting to support decision-making and service excellence across campus.

• Coordinate daily office operations and internal communications.
• Draft, edit, and route correspondence, reports, and audit responses.
• Maintain electronic and physical records in compliance with CSU standards.
• Provide lead work direction to office/student staff (non-supervisory).
• Process payroll and HR transactions (hires, separations, pay changes, leave reporting).
• Manage purchasing, P-card, travel, and vendor invoice reconciliation.
• Monitor budgets and trust accounts; perform variance checks and compile fiscal reports.
• Develop and maintain dashboards and recurring reports (e.g., work orders, maintenance compliance, payroll accuracy).
• Analyze operational trends and recommend process improvements.
• Present data insights clearly for decision-making.

• Bachelor’s degree and/or the equivalent training plus at least two (2) years of progressively responsible administrative experience involving analysis, evaluation, and improvement of administrative policies, procedures, practices, or programs.

• Working knowledge of general administrative and program practices; ability to learn, interpret, and apply a wide range of CSU/campus policies and procedures.
• Basic knowledge of budget policies and procedures; ability to compile, write, and present fiscal and operational reports.
• Methods for research, statistical analysis, and data presentation; ability to analyze data and make accurate projections using business mathematics.
• Proficiency with office productivity tools (spreadsheets, databases, word processing, presentations), HR/payroll and finance systems, CMMS, and multi-line phone systems.
• Ability to exercise discretion with confidential information and to serve as an effective liaison inside and outside the work group.
• Demonstrated ability to establish and maintain effective working relationships within and outside the work group and serve as a liaison for the organizational unit.
• Analytical thinking; accuracy and attention to detail; sound independent judgment.
• Organization and time management across multiple priorities and deadlines.
• Clear written and verbal communication; professional document preparation and presentations.

• All preferred qualifications like education, experience, certifications and additional KSAs will be listed here.

To view the full position description, refer to the Position Description above.

• Satisfactory completion of a background check (including a criminal records check) is required for employment. Failure to satisfactorily complete the background check may affect the application status of applicants or the continued employment of current CSU employees who apply for…