Project Coordinator

Buy merchandise or commodities and place purchase orders with Pacific Northern, China (PNC), including both durable and nondurable goods. Analyze past buying trends, sales records, price, and quality of merchandise to determine value and yield. Select, order, and authorize payment for merchandise according to contractual agreements. May conduct meetings with sales personnel and introduce new products.

• Source and compare proposals from vendors in China and US based on the requirement of projects. Introduce vendor info to our Purchase Department at our China factory. Assist them find the most favorable price merchandise by using both English and Chinese. Share vendor info overseas with factory.
• Negotiate prices, discount terms and transportation arrangements for merchandise to select vendor.
• Execute purchasing directives including sourcing, purchase order entry, and vendor monitoring.
• Monitor and analyze sales records, trends, or economic conditions to anticipate consumer buying patterns and determine what the company will sell and how much inventory is needed.
• Inspect or audit production to ensure acceptance by customer/project.
• Collect product requisitions from Sales, Engineering, and Manufacturing team and prepare and process purchase orders to vendors.
• Negotiate payment term and payment method or return of merchandise with vendor/customer.
• Communicate with US and China logistics and coordinate inbound and outbound shipments.
• Use Acumatica to monitor and control monthly sales order, daily shipment, and inventory report.
• Communicate daily with manufacture in China and US department of transaction, procedures, and schedules.
• Issue and release purchase orders using Acumatica system while adhering to company policies and regulatory guidelines.
• Responsible for verifying accuracy of inventory receipts and monitor inventory usage based on the receiving receipts our manufacture in China provided.
• Communicate with our manufacture in China for issue and improvements happened in work flow.
• Interact with and act as a liaison between Purchasing, Manufacturing, Costing and Engineering.
• Analyze purchase history report which run from Acumatica, research and assist in development of trend analysis and forecast for material commodity cost.
• Calculate purchase value by pulling out data from Acumatica, rate the top vendors that including vendor selection and agreement development, to ensure timely and quality delivery of shipments that meets study protocol, production, and budgetary requirements.
• Based on data from Acumatica, communicate results and grow strategies with VP on a regular basis to establish better payment term and build cooperative relationship with vendor.
• Coordinate and organize with Sales Team/Design Team/Product Development team to introduce new vendor and new products and help team solve material selection issues.
• Review China factory purchase reports per each merchandise category to anticipate buying patterns, compare purchase cost globally and determine to what to buy and how much inventory we need to keep.
• Solving questions from manufacturing in China about production, shipping document, sales order, ship method, and packing method.

• Bachelor's Degree

• Minimum 1 year experience