Administrative & Accounts Payable Coordinator

Overview

The Opportunity: We are seeking a reliable, detail-oriented Administrative & Accounts Payable Coordinator to support our growing team. This is a key support role for a smaller employer, ideal for someone who enjoys variety in their day and takes pride in keeping operations organized and running smoothly. The right candidate does not need to be highly experienced — we are committed to training the right person with a strong work ethic, positive attitude, and willingness to learn.

Wave Mode uses patented technology to solve some of the world’s most challenging subsurface problems. Whether it’s locating previously unlocatable buried pipelines, identifying subsurface hazards before construction, or detecting tunnels, our technology allows us to reimagine electrical resistivity tomography from the ground…down. We utilize the most technologically advanced Electrical Resistivity Tomography (ERT) system available in the geophysical subsurface investigation marketplace today.

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We offer a very competitive compensation and benefits package to include:

• Employer-sponsored medical, dental, and vision insurance, life/AD&D, short-term and long-term disability for employees. Family medical, dental, and vision insurance is available with an employer contribution;
• PTO;
• Paid holidays;
• 401(k) plan and matching contribution;
• Tuition Reimbursement; and
• Professional development and much more!

• Process and manage vendor invoices
• Support accounts payable functions (training provided if needed)
• Assist with administrative tasks not handled by our PEO
• Maintain organized digital and physical records
• Provide general office support and coordination
• Communicate with vendors and internal team members as needed
• Assist leadership with miscellaneous operational tasks
• Help improve and streamline internal processes

• Strong attention to detail and organizational skills
• Comfortable working with numbers and basic financial documents
• Basic proficiency in Microsoft Office
• Ability to handle multiple tasks in a small team environment
• Positive attitude and strong communication skills
• Accounts payable experience preferred but not required