Executive Assistant

About Us

Emerge Pediatric Therapy is a thriving multi‑location pediatric private practice serving families throughout the Triangle area. With 50+ dedicated team members across three locations, we provide occupational, physical, and speech therapy services with a neurodiversity‑affirming, family‑centered approach. Our Executive Director also leads The Therapeutic Edge Collective, an innovative education platform for pediatric therapists worldwide.

We're seeking a highly organized, proactive Executive Assistant who thrives in a dynamic environment and takes initiative to solve problems before they arise. This role is essential in supporting our CEO to maximize her impact on strategic initiatives, business growth, and professional education development. You'll be the operational backbone that keeps multiple moving parts running smoothly. We expect this position to be about 10 hours a week with ability to grow
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• Maintain and optimize both digital filing systems and physical office spaces for maximum functionality
• Coordinate complex calendars, scheduling meetings and events across multiple locations
• Book all travel arrangements including flights, accommodations, ground transportation, and related logistics
• Prepare and organize materials for speaking engagements, presentations, and professional development events
• Manage email communications and draft updates for company‑wide distribution

• Travel between our Durham, Carrboro, and Cary locations as needed for errands and coordination
• Handle vendor relationships including catering orders for events and meetings
• Print, prepare, and distribute resources and materials for various programs
• Coordinate logistics for company events, trainings, and team meetings
• Run various errands to support CEO productivity and clinic operations

• Anticipate needs and address potential issues before they become urgent
• Streamline processes and suggest improvements to increase efficiency
• Take ownership of special projects from conception to completion
• Maintain confidentiality while managing sensitive information

• Provide personal support to CEO including vehicle maintenance/cleaning and other tasks that free up executive time
• Flexible approach to varied responsibilities that change based on current priorities

• Exceptional organizational skills with proven ability to manage multiple priorities
• Self‑starter mentality with strong initiative and problem‑solving abilities
• Tech‑savvy with ability to quickly learn and adapt to new systems and software
• Excellent written and verbal communication skills
• Valid driver’s license and reliable transportation for travel between locations
• Ability to work in‑person in the Durham/Chapel Hill/Cary area
• High level of discretion and professional judgment
• Physical ability to organize spaces, carry materials between locations

• 2+ years of executive or administrative assistant experience
• Experience in healthcare, education, or small business settings
• Familiarity with project management tools and Google Workspace
• Experience supporting executives who manage multiple ventures

• Opportunity to directly impact a growing healthcare practice and education platform
• Varied and engaging work that makes a real difference
• Supportive team environment focused on growth and development