Safeguarding Administrative Support

Main area Corporate Safeguarding Team Grade NHS AfC:
Band 3 Contract Permanent Hours Full time - 37.5 hours per week (Monday to Friday 9am - 5pm) Job
-AC015-0126

Employer Hywel Dda University Health Board Employer type NHS Site Ty Nant - Glangwili General Hospital Town Carmarthen Salary £25,313 - £26,999 per annum pro rata Salary period Yearly Closing 04/02/2026 23:59 Interview date 16/02/2026

Our Hywel Dda values reflect who we are and how we behave. We continuously work together to be the best we can be as we strive to develop and deliver excellent services, putting people at the heart of everything we do. Throughout our recruitment process you will be asked to think about how you would demonstrate these values in the way that you work with us.

If you are registered Health Care professional considering relocating to the Hywel Dda area in West Wales please don’t hesitate to contact our recruitment campaigns team directly via Recruitme

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HDda Jobs

Hywel Dda University Health Board reserve the right to close vacancies after 24 hours if a large number of suitable applications are received. We encourage early applications to ensure consideration for a post.

The Safeguarding Administrative Support (Band
3) role provides essential administrative and secretarial support to the Health Board’s safeguarding services, including safeguarding adults and children, Children Looked After (CLA), and Violence Against Women, Domestic Abuse and Sexual Violence (VAWDASV).

The post holder ensures smooth office operations by managing diaries, meetings, and documentation, maintaining secure systems and databases, and handling sensitive information in line with confidentiality and data protection standards. Acting as a key communication point, they liaise with internal teams and external agencies, support training coordination, and assist with data collation for reports, contributing to the Health Board’s statutory safeguarding responsibilities.

• Provide comprehensive administrative and secretarial support to the safeguarding team, including diary management, meeting coordination, agenda preparation, and minute-taking.
• Manage incoming calls, emails, and correspondence, signposting queries appropriately while maintaining confidentiality.
• Maintain and update safeguarding databases, intranet pages, and filing systems (electronic and paper).
• Prepare and process sensitive documentation such as referral forms, reports, and health assessments securely in line with data protection requirements.
• Liaise with internal teams and external agencies (e.g., Local Authorities, Police) to share safeguarding information appropriately.
• Organise safeguarding training sessions, including booking venues and preparing resources.
• Assist with data collation and reporting for audits, annual reports, and strategic safeguarding groups.
• Support improvements to administrative systems and local policies to enhance service efficiency.

Hywel Dda University Health Board plans and provides NHS healthcare services for people living in Carmarthenshire, Ceredigion, Pembrokeshire, and bordering counties.

We have over 13,000 staff and together we provide primary, community, in-hospital, mental health and learning disabilities services.

We work in partnership with the three local authorities, as well as public, private and third sector colleagues, including our valued team of volunteers.

Our services are provided in:

• Four main hospitals:
  Bronglais Hospital in Aberystwyth;
  Glangwili Hospital in Carmarthen;
  Prince Philip Hospital in Llanelli; and Withybush Hospital in Haverfordwest
• Five community hospitals:
  Amman Valley and Llandovery hospitals in Carmarthenshire;
  Tregaron Hospital in Ceredigion; and Tenby and South Pembrokeshire hospitals in Pembrokeshire
• Two integrated care centres:
  Aberaeron and Cardigan in Ceredigion, and several other community settings
• 47 general practices (six of which are health board managed practices); dental…