Finance Specialist Job Carlsbad area,New Mexico USA,Finance & Banking

CARLSBAD MUNICIPAL SCHOOLS

JOB DESCRIPTION JOB POSITION: FINANANCE SPECIALIST

MINIMUM QUALIFICATIONS:

High School Diploma or GED; post‑secondary courses in accounting or other business‑related field preferred.

Experience of five (5) years or more in accounting/bookkeeping; public school finance experience preferred.

Proficient in the use of information technology including financial management systems and MS Office software.

Effective verbal and written communication skills are essential.

Ability to understand and apply federal and state regulations, District policy and procedures, and internal control processes appropriately.

Ability to pass a business/finance skills test.

SUPERVISOR:

Comptroller or Director of Finance

JOB GOAL:

To manage and support all assigned functions within the Finance Department.

ESSENTIAL JOB FUNCTIONS:

Assist with the day‑to‑day operations and activities within the Finance Department;
Assist with the preparation of monthly Board agenda items including financial reports and approval requests;
Support the employee travel unit, including travel authorizations and reimbursements; prepare travel reimbursements for payment through the Accounts Payable system;
Assist with the collection and receipt of monies and the verification and posting of daily deposits;
Assist with the receipt, review and processing of internal budget adjustment requests for school/department budget sub‑allocations;
Assist with the Request for Reimbursement (RfR) process; review, approve and monitor payments and receivables for all Funds;
Manage assigned vendor accounts to ensure timely and accurate payment of all invoices within payment term requirements (Net 30, at minimum); troubleshoot and resolve vendor payment disputes;
Audit transaction documentation for correct pay amounts, valid account coding, budget availability, verification of shipment receipt, payment authorizations, and compliance with all other established requirements;
Maintain a complete master file for all Special Revenue Funds to include contract/award, budget, requests for reimbursement and revenue/expenditure reports;
Investigate transaction coding errors to the source and initiate the appropriate corrective action, including the preparation of all necessary correcting journal entries;
Assist with maintenance of the Chart of Accounts database including the addition and deletion of accounts and the maintenance of budget control groups;
Monitor open encumbrances and track expenditures to ensure timely close out of purchase orders;
Assist with the annual District Audit, as required;
Assist in the training of District staff and provide technical support in the use of the Infinite

VISIONS Modules.

ADDITIONAL

JOB FUNCTIONS:

Work cooperatively with colleagues, supervisors, and administrators;

Demonstrate confidential behavior, a strong work ethic and positive interpersonal skills;

Maintain professional behaviors appropriate to performing and accomplishing assigned duties; be self‑motivated, show initiative and use sound independent judgment and decision‑making based on regulation and guidelines;

Actively engage in professional development and keep informed of changes in requirements and best practices;

Other duties as assigned by the Comptroller or Director of Finance.

PHYSICAL REQUIREMENTS AND DEMANDS:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential function of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

In the sections that follow, the frequency categories are defined as follows:

Occasionally = 1 to 33% of the normal workday or class of actions.
Frequently = 34 to 66% of the normal workday or class of actions.
Continuously = 67 to 100% of the normal workday or class of actions.

A. WORKING POSITIONS, POSTURES AND SKILLS

Standing, walking are occasional but necessary conditions of employment as needed to perform duties at workstations and moving between offices.

Sitting is a continuous and necessary condition of employment.

Bend/squat/stoop/twisting of torso are occasional but necessary conditions of employment…


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