Materials Administrator​/Sr

Job Description

This is a multi-level posting. Candidates may be considered for any of the levels posted, depending on their level of experience and depth of expertise.

This purpose of the materials administrator position is to plan and administer warehouse activities; maintain inventory levels consistent with the needs of the plant and facilities; and establish and maintain internal procedures for receiving, storing and issuing materials and also assist with field operations activity of a non materials and logistics nature. The senior materials administrator position will ensure freight shipments are organized and procured to the fullest advantage given the company size, values, bargaining and risk position.

• Lead planning activities to ensure the effective operation of warehouse activities at the central distribution centers and other field material storage locations.
• Ensure freight and material transport logistics are coordinated with other locations and operations planning to avoid excess freight cost.
• Establish and maintain internal procedures for receiving, storing and issuing materials and perform data processing functions in a computerized warehouse system, including:
  Coordinate rebuildable material activities with procurement and maintenance;
  Maintain and ensure warehouse security;
  Stage material for maintenance activities;
  Receive material, remove packing and check for accuracy against order;
  Operate warehouse equipment in a safe and efficient manner (i.e., forklifts, cranes, etc.). Safely load and unload materials, warehouse equipment and supplies.
• Lead activities to ensure planned and actual inventory levels consistent with the needs of the plant and facilities.
• Provide support to procurement and also field operations of a non-materials and logistics nature as assigned by the company including participation within a scheduled on-call availability to support 24 hours per day, seven days per week, operation and emergency needs.
• Work closely with teams/maintenance and operations to continually monitor and adjust supply levels to min/max by evaluating current O&M and capital projects.
• Lead and manage physical inventories of material and ensure all materials are accounted for in Oracle applications. Produce variance reports as required.
• Produce management reporting information and perform any additional responsibilities as requested or assigned.
• Perform administrative activities necessary for the effective management of the department including maintaining Oracle files, databases and the resolution of all hold reports as requested.
• Perform all work in a safe manner; comply with all applicable safety rules, Company codes of practice, regulations and procedures.
• Contribute to a team-centric work environment based on mutual respect and integrity.
• Support the Company’s CHAMPION culture, which centers around personal responsibility, continuous improvement and delivering quality for our customers.

• Associate’s degree in business or related field; or equivalent work experience. (Typically three years of related, progressive work experience would be needed for candidates applying for this position who do not possess an Associate’s degree).
• Five years of related warehouse experience.
• Knowledge of construction terminology and engineering standards.
• Effective analytical, problem‑solving and decision‑making skills to recognize patterns in data, information and events, to draw logical conclusions to make action recommendations and to review bids to make recommendations for purchase.
• Administrative skills to explain, review and evaluate invoices, prepare necessary reports and document procurement transactions.
• Project management, organizational and planning skills to plan workflow, coordinate projects, establish a plan of action to accomplish goals and resolve conflicting demands.
• Effective PC skills and desktop applications (Word, Excel) and Oracle financial software.
• Ability to prioritize and handle multiple tasks and projects concurrently.
• Effective analytical and problem‑solving skills.
• Support the company's employee policies and procedures, including workplace safety rules.
• Must be…