Document Control Specialist

Job Description

We are seeking a dedicated Document Control Specialist to join our rapidly expanding team. This role involves ensuring the quality and compliance of incoming materials and managing controlled documents within our manufacturing environment.

Document Control Specialist

• Receive and verify incoming materials against purchase orders, packing lists, and engineering specifications.
• Review supplier documentation including Certificates of Conformance, material certifications, test reports, and calibration certificates.
• Identify, tag, and segregate nonconforming material and initiate NCRs as required.
• Support supplier corrective actions by providing defect data, photos, and inspection findings.
• Collaborate with engineering to clarify drawings, tolerances, and acceptance criteria.
• Manage controlled documents including SOPs, work instructions, forms, drawings, and quality records.
• Ensure proper revision control and maintain document history in accordance with QMS requirements.
• Process document change requests (DCR/ECR) and route them for review and approval.
• Maintain the Document Control database and ensure timely distribution of updated documents to affected departments.
• Archive and retain records according to regulatory and company retention policies.

• Experience in document control.
• Knowledge of ISO standards and QMS.
• Familiarity with ERP systems and engineering change orders.
• Ability to read and interpret engineering drawings and specifications.

• High school diploma required; AS or technical certificate preferred.
• 2–4 years of experience in document control or quality assurance in a manufacturing environment.
• Strong understanding of revision control, change management, and quality documentation.
• Excellent attention to detail, organization, and communication skills.
• Process-driven with the ability to follow and enforce procedures.
• Collaborative communicator who works well with engineering, manufacturing, and suppliers.

Join a small team of 1 Senior Technician and 2 Engineers, with plans to add 3–4 more employees by early 2026. Work in a dynamic and rapidly growing company, where you will have the opportunity to contribute to a major project ramping up soon.

Contract to Hire position based out of Carlsbad, CA.

The pay range for this position is $25.00 - $35.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre‑tax and Roth post‑tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long‑term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing due to a disability, please email actalentaccom for other accommodation options.