Executive Assistant

JOB DETAILS

Title
:
Executive Assistant

Position Type
:
Part Time, 30 hours/week

Schedule
:
Primarily Monday–Friday, 1:30 PM – 6:30 PM (occasional shifts 12 PM – 6 PM based on CEO needs; occasional weekends for events).

Salary Range
: $22–$24/hour

Reporting Location
:
In-Person, Carlsbad, CA

Verdani Partners is seeking an Executive Assistant to work directly with a high-level executive, supporting daily personal and business-related tasks. The ideal candidate is highly organized, adaptable, and comfortable managing a variety of tasks. This role focuses on personal tasks and event planning, with cross‑training to assist with administrative tasks as needed.

This role will report directly to the CEO and will also need to collaborate with the operations team for administrative and event-related support. Please see the “About Us” section below or visit our website  to learn more about our firm.

Personal Assistant Tasks:

• Provide day-to-day personal and family support for the CEO.

• Manage scheduling and coordinate personal appointments and calendar needs.

• Assist with pick‑ups and drop‑offs for the CEO’s two children.

• Manage and post content on the CEO’s professional social media accounts (Linked In, Instagram, Facebook).

• Run personal errands (dry cleaning, groceries, returns).

• Coordinate pet care for the CEO’s dog, including veterinary and grooming appointments.

• Support vehicle and home-related maintenance coordination.

Event Planning & Support

• Lead execution of external community events (approx. 2 per week, typically after 5 PM).

• Support internal team engagement events and special company events (Annual Retreat, Holiday Party, etc.).

• Share live updates and highlights to social media channels during events.

• Support the company’s Annual Summit and VIBE nonprofit activities.

Administrative & Operations Support

• Serve as backup support for the Operations and Events Coordinator.

• Assist with mailing correspondence and general administrative errands as needed.

We recognize that the job requirements may vary, and that not every candidate may possess all the required or preferred experience. We will consider candidates who demonstrate a combination of the required and preferred experience, as well as a proactive and positive “Can Do” attitude in their professional approach.

Required:

• High school diploma.

• Valid driver’s license.

• Strong verbal and written communication skills.

• Comfortable managing and posting content on social media platforms on behalf of another individual.

• Ability to capture clear, professional-quality photos and short videos using a smartphone.

• Highly organized with strong attention to detail and follow-through.

Preferred:

• Prior experience as an executive, personal, or administrative assistant.

• Interest in or alignment with sustainability-focused work.

Preferred:

• Familiarity with Office 365, Microsoft Teams, and

• Fluent in English.

• Fluent in Portuguese and/or Spanish.

During the execution of job responsibilities, the employee should expect the following conditions and demands associated with the role:

• Remaining in a stationary position for prolonged periods of time at a desk and working on a computer.

• Repetitive motions involving the wrists, hands, and/or fingers.

• Occasional light to moderate lifting, bending, stooping, kneeling, or crouching may be necessary.

• Close vision requirements due to computer work.

• Adequate hearing for effective communication in person and/or on the telephone.

• Ability to move objects weighing up to 25 pounds occasionally, 10 pounds frequently, and/or 5 pounds continuously.

• The job is performed indoors in a traditional office setting where moderate noise levels may be present.

Reasonable accommodations are available upon request to enable individuals to perform the essential functions of the job.

At Verdani Partners, we’re committed to an inclusive, accessible hiring experience for all applicants. If you need accommodations such as alternate formats, assistive tech, or communication support—we’re here to help.

Request support by filling out our accommodation request form, calling (213) 281‑5990, or emailing

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