Data Protection Administrator

We’re Capital on Tap 👋

Capital on Tap was founded with the mission to help small business owners and make their lives easier. Today, we provide an all-in-one business credit card & spend management platform that helps business owners save time and money. Capital on Tap proudly serves over 200,000 businesses across the world and our goal is to help 1 million small businesses by 2030.

We are looking for a Data Protection Administrator to be the backbone of our privacy operations. This is an administrative role based in our Cardiff office, perfect for someone with strong organisational skills and an eagerness to learn about data privacy. You will support both the UK and US functions by processing data rights requests and maintaining core data compliance records.

The Data Protection Administrator supports the data protection team with daily operational tasks, documentation, data subject request processing, and basic compliance duties. Ideal for early-career professionals with an interest in data privacy.

• Assist with processing data rights for example Data Subject Access Requests (DSARs) and Data Erasure Requests.
• Maintain records of processing activities (RoPA).
• Support privacy inbox triage and logging of incidents.
• Maintain documentation, templates, and data compliance trackers.
• Update internal privacy registers and monitoring dashboards.
• Support the team with data audits and evidence collection.
• Triage and escalated Data Complaints

Required skills/attributes

• Strong organisational and administrative skills.
• Ability to follow structured workflows.
• Attention to detail and accuracy.
• Able to adapt quickly to new systems and processes.
• Understanding of working in financial services regulatory environment
• Shows a keen interest in learning new technologies, like leveraging AI tools and automation to streamline workflows and improve efficiency.

Nice to have skills/qualifications:

• Basic understanding of the UK data protection laws like GDPR, DPA 2018, PECR (however training will be provided).
• Awareness-level understanding of CCPA/CPRA, and emerging U.S. state privacy laws (training will be provided).
• Basic understanding of data protection and information security concepts.
• Previous experience in a Privacy, Compliance or a Complaint handling role would be an advantage.
• Experience working with AI or automation technologies, such as workflow automation tools or AI-assisted platforms, to enhance operational efficiency would be highly desirable.

Diversity & Inclusion 🌈 We welcome, consider and encourage applications from anyone who shares our commitment to inclusivity. Join us in creating a space where authenticity thrives, and everyone can do their best work.

We try not to take ourselves too seriously (all the time) so we make sure our office is decked out with a pool table, arcade machine, beer tap, and a couple of office dogs thrown in for good measure. Check out our benefits:

• 🏥 Private Healthcare including dental and opticians services through Vitality
• ✈️ Worldwide travel insurance through Vitality
• 🎁 Anniversary Rewards (£250, £500, £750, 4-week fully paid sabbatical)
• 👛 Salary Sacrifice Pension Scheme up to 7% match
• 🚘 Octopus EV Salary Sacrifice Scheme
• 🏖️ 28 days holiday (plus bank holidays)
• 📖 Annual Learning and Wellbeing Budget
• 👪 Enhanced Parental Leave
• 🚲 Cycle to Work Scheme
• 🚂 Season Ticket Loan
• 💬 6 free therapy sessions per year
• 🐶 Dog Friendly Offices
• 🍫 Free drinks and snacks in our offices

Check out more of our benefits, values and mission here.

If you’d like to progress your career within our fast growing, profitable fintech then click apply and we will aim to get back to you within 3 working days (during busy periods this could take up to 5 working days.)

At Capital on Tap we are fully focused on equality and believe deeply in diversity of race, gender, sexual orientation, religion, ethnicity, ability, national origin and all the other characteristics that make us who we are. We want to be a place where a diverse mix of talented people want to come and do their best work and most importantly feel included and that they can be their authentic selves.

In order to remain committed to our goal, we need to analyse and identify where we need to take steps to make positive impact. The first step in this process is gathering anonymous data on our candidates. We would encourage you to help us by filling in the form below.

All of the questions we ask are optional and will not affect your application. You don't have to share this with us and we won't consider it as part of your application. If you choose not to share this info, it won't impact your application in any way.