Maintenance Administrator

About The Role

Maintenance Administrator based in Cardiff
Full Time | £12.60 per hour | 37.5 hours per week
6 month Fixed Term Contract

We’re looking for a proactive Maintenance Administrator to support our Estates & Maintenance team during a period of change. You’ll manage the day-to-day helpdesk, coordinate maintenance activities, and play a key role in the mobilisation of new CAFM system.

• Act as a first point of contact for maintenance requests, including monitoring and responding to our Estates emergency line
• Log, track, and coordinate reactive and emergency maintenance requests
• Support the scheduling and coordination of works for Direct Labour Operatives (DLOs) and external contractors
• Support CAFM system migration and data management
• Maintain accurate maintenance records, compliance documentation and audit trails to support Estates reporting and KPI monitoring
• Assist with internal and external audits and inspections by collating and providing required documentation

• 1–3 year experience working within Facilities Management, Estates, Maintenance, or Construction environments
• Strong organisational and time-management skills with the ability to manage multiple priorities
• Confident using CAFM/CMMS systems and Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Organised, detail-focused, and able to manage multiple priorities
• Clear strong communication skills, both written and verbal
• Ability to work effectively in a reactive, fast-paced operational environment
• Basic understanding of maintenance or technical operations is desirable
• The right to work in the UK with at least 12 months remaining on your visa (if applicable).

At Orbis Education and Care, our values are built on PASSION – putting People first, being Accepting, Supporting one another, Sharing ideas, staying Innovative, creating Opportunities, and welcoming New people.

Orbis Education and Care is proud to be an inclusive employer.