Business Administrator

Overview

The job holder will provide administrative support for the pathways and assist in reducing reoffending by prisoners through the provision of opportunities from reception to release. This is a rotational, non-operational job with no line management responsibilities.

• Undertake a share of the transactional activity associated with the Activity Hub. This includes processing most or all of the following categories of paperwork and inputting data ready for checking and onward transmission by the Hub Manager
• Pathways
• Student applications
• Resettlement pathway contracts
• Procurement of Goods for unit
• Regime Monitoring
• Activity Board
• Management Information Systems
• Industries/Manufacturing
• Education Provision
• Activity/Labour Allocation
• Library activities
• Prisoner Pay
• Promote the work of the Unit and provide opportunities for prisoners by helping to arrange and contribute towards:
• Job club
• Exit interviews
• Housing Clinics
• Induction Assessments
• Undertake other administrative tasks including:
• Organise, produce and maintain accurate records for area of work
• Act as contact point for all communications to the team. Prioritise and distribute communications to the appropriate person or relevant department in establishment
• Complete monitoring returns for area of work
• Input requisitions on to the finance database and process requisitions for defined area of work
• Co-ordinate any awareness sessions for area of work
• Prepare paperwork for checking by manager, conducting initial checks as required
• Correspond with relevant stakeholders and agencies to ensure that they are aware of information so that information is adequately shared
• Maintain and check establishment databases, manual filing systems and logs of information, responding within agreed timescales and producing reports as required
• Collate information relating to relevant Service Delivery Indicators (SDIs)
• Act as secretary to meetings as required including organising agenda, taking and distributing minutes and action points

The duties/responsibilities listed above describe the post as it is at present and is not intended to be exhaustive. The job holder is expected to accept reasonable alterations and additional tasks of a similar level that may be necessary. Significant adjustments may require re-examination under the Job Evaluation Scheme and shall be discussed in the first instance with the job holder.

An ability to fulfil all spoken aspects of the role with confidence through the medium of English or (where specified in Wales) Welsh.

• Changing and Improving
• Communicating and Influencing
• Working Together
• Managing a Quality Service
• Delivering at Pace

The MoJ offers Hybrid Working arrangements where business need allows. This is an informal, non-contractual form of flexible working that blends working from your base location, different MoJ sites and/or from home (please be aware that this role can only be worked in the UK and not overseas). Some roles will not be suitable for Hybrid Working. Arrangements will be discussed and agreed with the successful candidate(s) and subject to regular review.

For nationally advertised roles, the successful candidate(s) will be appointed to a MoJ office location, which may include their nearest Justice Collaboration Centre or Justice Satellite Office. This will be discussed and agreed on the completion of pre-employment checks.

Standard full time working hours are 37 hours per week excluding breaks which are unpaid. HMPPS welcomes part-time, flexible and job-sharing working patterns, where they meet the demands of the role and business needs. All applications for part-time, flexible and job-sharing working patterns will be considered in accordance with the HMPPS  Flexible Working policy. If you are a current NPS employee, this vacancy may be available on a Loan basis for up to 2 years.

Applications are invited from suitable qualified staff. The Loan/Secondment is subject to the approval of the selected candidate s Business Unit, which should be obtained before confirmation of appointment.

Behaviour Application Form Question Word Limit 250

For other information on benefits and eligibility, see the full job posting, including Annual Leave, Pension, Work Life Balance, NVQ, Season Ticket, Childcare Vouchers, Training, Eligibility, and Diversity & Inclusion statements as applicable to MoJ employment.

Essential qualifications and requirements are as stated in the original post: ability to communicate effectively in English (and Welsh where specified), security checks (DBS/background checks where required), and relevant经验 and administrative competencies as described in duties above.