Asset Officer: Global Fund Job Cape Town area,South Africa,Transportation

Position: Asset Officer: Global Fund (Contract)

Job Advert Summary

TB HIV Care (THC), in existence since 1929, is an internationally recognised non-profit organisation. TB HIV Care provides health care services throughout South Africa to both the general population and communities at increased risk for HIV and TB, including adolescent girls and young women, sex workers and people who use drugs. TB HIV Care provides a stimulating work environment and the opportunity to work with leaders in the field of HIV and TB prevention and care.

Our work culture is adapted to the constantly-evolving South African health care environment and will suit solution-driven team players interested in opportunities for career development while working to connect people with care.

Purpose of the position:

The purpose of this position is to play a key role in ensuring fixed assets owned, leased or rented by the Organisation are maintained at a high standard. The incumbent will provide an effective vehicle fleet support function for vehicles operating within provinces and ensure adherence to operational, policy and administration procedures.

Minimum Requirements

Matric / Grade 12 and a diploma or relevant qualification in Fleet Management

Minimum of 5 years proven experience in an asset based role, coordinating or managing a large fleet coupled with relevant experience in accounting and/or auditing

Minimum of 3 years’ experience within a managerial/supervisory role

Conversant with AARTO

Computer literacy, especially in Excel and Word (intermediate level)

Valid code 08 driver’s licence

Clear criminal record

Clear credit record

Ability to travel nationally

Duties and Responsibilities

Monitor a fleet of TB HIV Care owned vehicles and long-term vehicle rentals

Check accident and vehicle inspection reports

Develop and monitor a vehicle schedule for preventative maintenance

Issue and monitor vehicle fleet cards

Subscribe and track to a Fleet Tracking System and monitors tracker reports on a weekly basis

Report traffic infringements to programme and site managers

Support the Travel Department with vehicle linked administration tasks

Maintain a roadworthy fleet (approx. 320 vehicles)

Monitor the Fleet (Tracker / Fleet Analytics) to optimise performance

Review GPS systems to monitor appropriate and reasonable vehicle use

Provide regular feedback to programmes on vehicle abuse

Ensure that repairs and preventative maintenance are scheduled and completed

Conduct quarterly inspections to ensure that the vehicle logs are accurately completed

Responsible for all administrative tasks linked to the fleet and its operations

Maintain an Asset Management Policy and Procedural manual

Conduct regular site inspections/audit of assets

Monitor transfer of assets across internal programmes, annual funding cycles, grant periods and between sub-partners.

Collaborate and coordinate with procurement on timeous provision of assets to employees

Provide leadership and act as the focal person on all assets related queries

Process any insurance claims for damaged or lost assets

Provide a disposition plan for redundant assets

Maintain an up to date database of all equipment and assets

The incumbent will also implement and drive cost saving initiatives and ensure that the fleet is licensed, maintained, safe and reliable

The position works closely with procurement to ensure that assets are delivered in alignment with programmatic needs

Comprehensive administrative service to the Line Managers and HR Team to ensure accurate and complete record keeping for all employees

Skills and Competencies

Excellent communication skills

Attention to detail

Computer literacy and IT skills

Problem-solving

Stakeholder management

Excellent organisational and administration skills

Reporting and statistics


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