Exports Coordinator
Job in
Cape Town, 7100, South Africa
Listed on 2026-01-21
Listing for:
West Coast Personnel
Full Time
position Listed on 2026-01-21
Job specializations:
-
Transportation
Freight, Transportation Logistics, Transportation Manager, Dispatcher
Job Description & How to Apply Below
This is a hands-on role focused primarily on international air freight coordination, customs clearance, and domestic rebate store dispatch. The successful candidate will act as an in-house freight forwarder, working directly with airlines and customs to manage exports, with limited involvement in sea freight.
This role reduces reliance on third-party logistics providers and plays a key part in streamlining the company’s shipping processes and controlling transport costs.
🔹 Key Responsibilities
✈️ Air Freight & Export Coordination (Primary Focus)
- Plan, book, and coordinate international air shipments directly with airlines and ground handling agents.
- Track all export air shipments from booking through to final delivery.
- Ensure documentation is prepared in accordance with airline and customs requirements:
- Air waybills (AWBs)
- Commercial invoices
- Packing lists
- Certificates of origin and any regulatory documentation
- Liaise with international clients on shipment statuses and ETAs.
- Occasionally assist with small-scale sea freight exports when needed.
- Prepare export documentation and liaise with freight agents as required.
- Handle customs entries and export declarations directly through SARS systems.
- Apply correct tariff codes and ensure proper calculation of duties and VAT (if applicable).
- Maintain compliance with South African customs regulations and international trade requirements.
- Resolve any customs holds or inspection issues efficiently.
- Work closely with the Accountant, who oversees rebate store function, and with the Sales Team.
- Manage daily operations: order receiving, picking, packing, and courier dispatch.
- Liaise with domestic couriers for collections and deliveries.
- Track all outbound deliveries and returns; ensure timely client fulfilment.
- Maintain accurate stock movement records and dispatch logs.
- Track and log all freight costs, raising red flags on cost anomalies.
- Identify opportunities to reduce logistics spend by internalising freight processes.
- Assist the Accountant with weekly reporting on dispatch volumes, freight costs, and delivery performance.
Minimum Requirements:
- Matric + Logistics/Supply Chain or International Trade qualification
- 3+ years in air freight forwarding, export logistics, or customs administration
- Experience dealing directly with airlines, customs, and SARS systems
- Strong knowledge of airfreight documentation and customs processes
- Familiar with Incoterms, tariff codes, and SARS customs systems
- Proficient in Excel and logistics/ERP platforms (e.g., Syspro, SAP, or similar)
- Organised, detail-focused, and process-driven
- Able to work independently but communicate closely with finance
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