Portfolio Administrator – Real Estate Industry Job Cape Town area,South Africa,Real Estate/Property

Overview

Hire Resolve’s client is seeking a highly organized and detail-oriented individual to join their team as a Portfolio Administrator in the Western Cape region. The ideal candidate will have previous experience in property management or real estate investment and possess excellent analytical and communication skills. The Portfolio Administrator will be responsible for assisting the Portfolio Manager in managing a portfolio of properties, ensuring smooth operations and maximizing returns for investors.

Responsibilities:

Obtaining monthly levy and rates accounts from municipalities and property managers

Drafting of lease documentation

Loading of tenants, owners, properties, etc. on Pay Prop

Invoicing water accounts on Pay Prop and/or any other additional fees payable by tenants

Creating payments on Pay Prop for maintenance, levies, rates, and/or any other fees payable

Filing

Debit Orders

Updating rental agents on lease expiration, notices to vacate, and new tenants taking occupation

Sending Welcome Letters to new tenants

Sending Vacating Checklist to tenants leaving

Phoning tenants for non-payment and reporting back to investors

Letters of demand and notices to vacate

Evictions liaison between attorney and investor

Mail shots to tenants (notices from property managers)

Registration of cell-to-gate with the property managers

Lease period extension and negotiations applicable

Investors monthly reconciliations

Liaising with clients

Rental assist recon’s and payments

Mooi Rivier (Tenrisk), Xpello and Rent Guaranteed claims and record keeping

Deposit Refunds

Reconciling Payments

Updating agent’s stock list daily

Attending AGM’s on behalf of investors

Warning letters

Hand-in-hand work with the maintenance department

Ad hoc duties if required

Requirements:

Bachelor’s degree in Real Estate, Finance, Business Administration, or a related field

At least 2 years of experience in a similar position

Experience with rentals

Experience with Pay Prop

Great administrative skills

Excellent communication skills and telephone etiquette

Strong proficiency in Microsoft Excel and property management software

Ability to work effectively in a fast-paced, team-oriented environment

Knowledge of local property laws and regulations

Contact Hire Resolve for your next career-changing move.

Our client is offering a highly competitive salary for this role based on experience.

Full Time

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