Billings Coordinator

Who We Are

At VML, we are a beacon of innovation and growth in an ever‑evolving world. Our heritage is built upon a century of combined expertise, where creativity meets technology, and diverse perspectives ignite inspiration. With the merger of VMLY&R and Wunderman Thompson, we have forged a new path as a growth partner that is part creative agency, part consultancy, and part technology powerhouse.

Our global family now encompasses over 30,000 employees across 150+ offices in 64 markets, each contributing to a culture that values connection, belonging, and the power of differences. Our expertise spans the entire customer journey, offering deep insights in communications, commerce, consultancy, CRM, CX, data, production, and technology. We deliver end‑to‑end solutions that result in revolutionary work.

WIP Coordinator / Billings Coordinator

Finance

Working Capital Director

Cape Town

Are you a meticulous financial professional with a keen eye for detail and a passion for optimising financial processes? Do you thrive in a fast‑paced, collaborative environment where your contributions directly impact the company's financial health?

VML is seeking a dedicated and proactive WIP Coordinator to join our dynamic Finance team. This is a pivotal role that sits at the heart of our operational finance, ensuring the smooth and efficient management of our Work In Progress (WIP) and contributing significantly to our working capital efficiency. You will play a crucial role in maintaining financial integrity, supporting project profitability, and fostering strong relationships across our global network.

• Client Billing & Process Management: Develop a deep understanding of unique client billing requirements and contractual processes, ensuring accurate and timely invoicing that aligns with client expectations and internal policies.
• Proactive WIP Analysis & Resolution: Conduct rigorous weekly analysis of Work In Progress (WIP) balances, identifying potential issues, bottlenecks, and opportunities for accelerated clearance to optimise cash flow and reduce financial risk.
• Unbilled Revenue Management: Take ownership of managing unbilled revenue, proactively following up with internal teams (Project Managers, Account Management) to secure missing client Purchase Orders (POs) and ensure revenue recognition.
• Invoice Query Resolution: Act as a primary point of contact for resolving complex invoice queries related to billing and debtors, demonstrating excellent problem‑solving skills and maintaining positive client and internal relationships.
• Project Financial Closure: Collaborate closely with Project Managers and Producers to facilitate the timely and accurate financial closure of projects, ensuring all costs are captured and revenue is recognised appropriately.
• Strategic WIP Meetings: Lead and participate in regular WIP review meetings with Account Management and Producers, providing insightful commentary, driving actions, and fostering a shared understanding of project financial status.
• Comprehensive Month‑End Reporting: Prepare detailed month‑end reports with insightful commentary across Accrued Income, Pre‑billing, Costs, and Deferred Income, providing critical financial insights to leadership.
• Global Inter‑company Reconciliation: Work collaboratively with VML offices worldwide to reconcile and agree upon inter‑company month‑end balances, ensuring global financial accuracy and consistency.
• Purchase Order Management: Accurately raise and manage Purchase Orders (POs), ensuring proper authorisation, vendor compliance, and adherence to procurement policies.

You are a detail‑oriented and analytical finance professional with a collaborative spirit and a commitment to excellence. You will bring:

• Foundational
  
  Experience:
  
  At least 1 year of hands‑on experience in billing and WIP control, ideally within a fast‑paced agency or project‑based environment.
• Exceptional Attention to Detail: A meticulous approach to financial data, ensuring accuracy, compliance, and the integrity of all financial records.
• Outstanding…