Payroll Administrator

The Payroll Administrator is responsible for delivering accurate, compliant, and timely payroll processing across multiple local and international entities within the Red Panda group.

The role includes managing employee data, processing monthly payroll cycles, administering employee benefits and performing statutory submissions while supporting HR and Finance with reporting, audits and reconciliations.

This position plays a critical part in ensuring employees are paid correctly, statutory deadlines are met, and the payroll function supports smooth financial operations.

• Monthly management of Payroll Calendar, Memos, payroll deadlines and checklists.
• End-to-end monthly payroll processing for ±200 employees across 3 local entities (Pay Space).

• Maintain employee master file and supporting documents for all payroll changes on Pay Space.
• Maintain Consultant Invoices, Payments and Contracts on SharePoint.
• Support Finance with annual AFS Audits and archiving with Metrofile.

• Prepare monthly payroll reports for all payroll runs and submissions.
• Prepare and distribute reports, payslips and proof of payments for SETA Internship programmes.
• Prepare and submit UIF documentation for terminations and claims.

• Export monthly salary payments and third-party payments to Netcash and Standard Bank Business Online, ensuring accurate and timely payment.
• Process salary payments on Netcash Bank account on Sage One.
• Coordinate and calculate monthly overtime for processing on Pay Space for Lewis (Lewis Support Rates) and Other Teams (BCEA Overtime).
• Calculate and submit monthly Overtime for client billing.

• Administer monthly leave processing, including capturing, verifying and reconciling leave applications across all entities.
• Administer all employee reporting line and team changes on Pay Space.

• Coordinate, reconcile and administer all monthly and annual benefit updates (Medical Aid, GAP Cover, Pension Fund, Group Life Cover) on Pay Space and Sage One.
• Ensure compliance with all 3rd parties by submitting monthly and annual schedules, with payments prepared by the due date/s to each provider.

• Prepare and submit:
  • EMP
    201 (monthly PAYE, UIF, SDL)
  • EMP
    501 (Bi-annual reconciliation and annual reconciliation with IRP5/IT3A certificates).
  • UIF monthly declarations
  • Ensure alignment between Pay Space, Sage One and SARS.

• Raising monthly payroll journals cost centre allocations and intercompany charges.
• Process Consultant invoices, expenses claim, staff loans, salary advance for payment on Standard Bank Online and raise the expense/supplier on Sage One.

• Update and maintain Payroll Procedures.
• Manage Pay Space setup and ensure system maintenance with automatic updates.
• Contribute to continuous improvement and innovation on the Payroll Portfolio.
• Work jointly with HR on onboarding, offboarding, verification of leave, and ensure data accuracy.
• Assist with employee queries in a professional, confidential manner.
• Support HR with Annual DOL & BBBEE Audits.

• Strong knowledge of payroll and HR legislation (BCEA, PAYE, ETI, UIF, SDL, OID)
• Pay Space Payroll processing experience (Advanced Payroll training essential)
• Intermediate to advanced Microsoft Excel experience (Lookups, Pivot Tables)
• Microsoft Office suite (Microsoft Word, Outlook, PowerPoint, Teams)
• Understanding of payroll-finances integration and accounting entries (Sage One)
• Employee benefits administration (Discovery Health/Life & Allan Gray Pension Fund)
• Experience with preparing payments (Netcash and Standard Bank Business Online)
• Matric certification
• Payroll qualification or Diploma in Payroll/HR/ Accounting (Advantageous)
• 2-4 years Payroll experience (Pay Space and Excel experience is essential).
• Experience with multi-entity payroll (advantageous)
• Experience managing employee benefits and statutory submissions.
• Experience working in an IT environment (advantageous)

• Competency based interview to assess above requirements

If you are interested in applying, please email your updated CV to re
. Please add the name of the vacancy to the subject line of your email.