Specialist: IT Sourcing

Main Purpose

Responsible for the development and execution of commercial sourcing solutions to realise significant value, reduce risk, and support business, service, and supplier strategies.

Focuses on less complex IT requirements (M & L risk ratings, medium to low spend, limited or no integration).

Acts as sourcing partner to the Chief Information Office Business Unit and supports Senior IT Sourcing Specialist on high-risk RFx projects when required.

Own, manage and facilitate the complete end-to-end sourcing lifecycle for allocated projects.

Work in partnership with the Woolworths and Absa sourcing teams to maximise synergies and realise economies of scale.

Act as a subject‑matter expert throughout the sourcing lifecycle.

Identify and manage potential supplier risks per policy and standards.

Deliver all commercial and contractual elements of sourcing initiatives up to contract award, ensuring financial, risk, strategic and commercial considerations are optimised.

Work cross‑functionally with internal and external stakeholders.

Identify and manage targeted savings.

Ownership of the source‑to‑contract life cycle, including procurement planning, requirement definition, sourcing, evaluation & selection, pre‑contract risk management, contract award, contracting and contract handover.

Responsible for 3‑quote supplier selection process and low‑risk RFP processes.

Ensure compliance with sourcing and supplier management policy, standards and guidelines.

Understand business strategies and develop procurement plans linked to these strategies.

Implement BBBEE strategies and incorporate supplier diversity standards throughout the lifecycle.

Liaise with Absa / Woolworths sourcing teams to maximise synergies and realise economies of scale.

Facilitate cross‑functional sourcing teams and act as subject‑matter expert for WFS sourcing.

Lead development and execution of sourcing strategies for initiatives with low‑to‑medium strategic or business risk.

Support Senior IT Sourcing Specialist on high‑risk / complex projects.

Manage supply‑side dependencies and interactions up to executive level internally and externally.

Conduct product & supplier segmentation, reviews and activities per policy and standards.

Identify relevant supplier control requirements and ensure compliance with external supplier control requirements.

Ensure pre‑contact risk activities are concluded before contract approval.

Ensure governance and regulatory requirements are met, including materiality assessments, Cloud Committee approvals and budget / business case approvals.

Maintain sound risk framework in alignment with WFS, ABSA policies and legislative governance.

Deliver all commercial and contractual elements of allocated sourcing initiatives up to contract award.

Lead supplier negotiations for allocated sourcing projects.

Compile and finalize contracts.

Engage the Legal department to meet business and sourcing needs.

Obtain contract approvals per WFS board authority levels and prepare board resolutions where required.

Facilitate compilation and agreement of Service Level Agreements.

Develop an exit strategy for high and medium risk suppliers.

Maintain contract risk log and material obligations register.

Maintain contract register and monitor contracts nearing expiry.

Handover documentation to appointed Supplier Manager after sourcing completion.

Work cross‑functionally to establish and maintain working relations with other parts of business up to senior leadership level.

Act as commercial lead on major sourcing initiatives, translating strategy into executable plans, educating and guiding wider business on commercial issues.

Produce value‑added reporting to support compliance with sourcing policy and improve third‑party supplier spend efficiency.

Report on supplier spend, sourcing project updates and continuously seek improvements to sourcing processes.

Identify, socialise, capture and realise cost savings / optimisation / avoidance.

Stay abreast of sourcing trends, market developments, relevant legislation…