Personal Assistant To Head Of Trade: Long

Listing reference:  
Listing status: Online Apply by: 6 February 2026

Industry: FMCG & Supply Management
Job category:
Other: FMCG, Retail, Wholesale and Supply Chain

Location:

Cape Town

Contract:

Permanent
Remuneration:
Market Related
EE position:
No

To provide a professional and comprehensive Personal Assistant service and administrative support to the Head of Trade – Long Life Relationship building, multi-tasking and problem-solving are key requirements of the role, requiring the incumbent to have good interpersonal skills, show high initiative, be delivery focused and be able to work independently

• Provide an advanced, efficient, confidential administrative service to the Head of Trade, whilst providing additional support where necessary, to extended teams - including travel arrangements, co-ordination of diaries, document preparation, screening calls, managing email, office management, presentations, etc.
• Effective diary, email management and follow-up to ensure appropriate and constructive time allocation.
• Maintain high levels of confidentiality and always deal effectively with sensitive information
• Co-ordinate events, setting up key meetings, for the various central teams
• Processing of accounts, petty cash, and travel reconciliations for management and team
• Effective cost management in the Ordering of stationery and other office equipment
• Effective booking of local and international Travel, diary & meeting management
• Preparation of presentations and other documentation. Effective creation, editing and format checking to business standard.
• Assist with expense and budget oversight and management
• Professionalism, excellent judgement, use of discretion, prioritisation and problem-solving abilities
• Ability to deal with ambiguity and change
• Ability to work flexible hours if required
• Minutes of Key meetings, Action points and manage the resolution and outcomes as agreed
• General administration

• 3-year Secretarial diploma or other relevant tertiary qualification
• Budgeting skills and a good understanding of the Woolworths' financial processes will be an advantage
• Enthusiastic and confident with strong interpersonal skills
• High level of proficiency ito information systems and working knowledge of MS Word, Excel, PowerPoint, and Microsoft Outlook
• Effective communication skills – both verbal and written
• Strong administrative skills and time management
• Exceptional customer service and conflict handling skills
• Analytical skills, such as the ability to effectively consolidate strategic information and documentation
• Accuracy and attention to detail
• Strong planning and organisational skills
• Ability to multitask, to prioritise workload, and to work under high pressure
• Ability to work and make decisions independently
• Ability to work flexible hours based on business requirements