Bid & Billing Coordinator

About the Role

Were looking for a motivated and organised Bid & Billing Coordinator to join our growing healthcare business based out of our Cape Town office. This is an opportunity for someone who enjoys working with detail, documents and numbers, and is keen to build a career in healthcare bids, contracts or finance.

Youll support the business by helping coordinate tender submissions for NHS and local authority contracts, and then following those contracts through to financial setup and billing once awarded.

What Youll Be Doing

Bid & Tender Support

• Supporting the preparation and submission of healthcare tenders and framework applications.
• Helping manage bid timelines, documents and deadlines.
• Assisting with drafting and formatting written responses using templates.
• Uploading information to procurement portals (e.g. NHS or local authority systems).
• Keeping bid documents well-organised and up to date.

Billing & Financial Support

• Assisting with setting up new contracts on billing or finance systems.
• Supporting accurate invoicing to NHS and local authority commissioners.
• Checking contract rates, service codes and billing schedules.
• Helping resolve invoice or payment queries alongside the finance team.

Administration & Coordination

• Maintaining bid and contract records, trackers and folders.
• Supporting internal teams to gather information needed for bids and billing.
• Logging feedback from bids to help improve future submissions.

What Were Looking For

• Strong organisation skills and excellent attention to detail.
• Confident written communication skills.
• Comfortable working with numbers and spreadsheets.
• Good IT skills, including Microsoft Word and Excel.
• Ability to manage multiple tasks and meet deadlines.
• Experience with contracts, finance or commercial roles.

• Exposure to healthcare, social care or public sector environments.
• Experience using finance, billing or CRM systems.
• Interest in learning about NHS or local authority commissioning.