Senior Administration Specialist

Description

African Infrastructure Investment Managers (Pty) Ltd was established in 2000 and has established itself as a leading niche private equity fund manager, specialising in infrastructure equity investments in the African market. AIIM actively manages investments in North, East, West and Southern Africa and has assets under management of USD 2.9 billion with a track record extending across eight African infrastructure funds.

Role Overview

AIIM is seeking a Senior Administration Specialist to support the Operations team with operations and facilities management, events, and administrative support to two functional areas within AIIM.

Responsibilities

This role provides immediate response to complex administrative requirements in accordance with SLA parameters, in a processing environment. The incumbent is individually accountable for achieving results through their own efforts.

The successful candidate will be responsible for but not limited to:

Processing of Ops/Finance/Investment team staff claims, Docu Sign’s, vendor invoices, etc

Processing of Shared Services staff claims, vendor invoices, etc

Filing and organizing records, invoices, and other important documentation

Participate actively in planning and execution of company events and team functions

Assist with Office maintenance and installations

Assist and liaise with vendors and service providers

Travel booking for Operations, Finance & Investment Team (ATAF)

Diary management for Operations, Finance & Investment Team (ATAF)

Administration for Operations, Finance & Investment Team (ATAF)

Docu Sign processing for Finance departments

Management of Access control system

Assist with administration of the Subscriptions database/renewals/ applications for the company

Vendor onboarding

Assist with Staff onboarding

Asset management (administration/audits/updates)

Insurance administration (Renewals, claims, processing)

Health & Safety compliance

Skills, Qualifications and Experience required:

Matric, with relevant tertiary qualification/courses

Operations and facilities experience is essential

Travel booking and diary management experience is essential

3 to 5 years’ relevant experience, preferably in Financial Services

Advanced MS office skills

Knowledge of Docu Sign, Expense point and Travel IT (not essential but highly preferred)

Able to work comfortably in an open, fast-paced environment

Learning agility is essential, especially with new systems or ideas

Fully multi-skilled across systems and processes

Personality Attributes and

Competencies:

Excellent written and verbal communication skills

Time-management skills

Ability to build rapport and engage at an executive level

Excellent intellectual & conceptual abilities

Flexible & dynamic – self-motivated, can work independently, results driven, ability to deal with change

High energy level, strong sense of teamwork and a 'can do ' attitude

Strong execution – ability to close off effectively on tasks and projects

Ability to pay attention to detail

Follow-through - the motivation to ensure the highest standards of quality and productivity are consistently maintained (must pay attention to detail and ensure accuracy

Organization skills

Ability to multitask

Interpersonal skills

Forward thinking and innovative

Skills

Accountability, Diary Management, Office Administration, Planning Ability, Time Management, Travel Coordination, Travel Planning

Competencies

Decision Quality Directs Work Ensures Accountability Manages Complexity Optimizes Work Processes Plans and Aligns Tech Savvy

Education

Matriculation Certificate (Matric) (Required)

Closing Date

30 January 2026 , 23:59