Administrator: SIP
Job in
Cape Town, 7100, South Africa
Listing for:
Cape Peninsula University of Technology
Full Time
position
Listed on 2026-01-24
Job specializations:
-
Administrative/Clerical
Administrative Management, Office Administrator/ Coordinator, Business Administration, Healthcare Administration
Job Description & How to Apply Below
Job Knowledge
, Skills and Experience
A National Diploma in Office Management Technology or a Bachelor's Degree in Administration or related qualification.At least two years' experience in administrative support involving secretarial responsibilities in a senior manager's office.Demonstrable capability in preparing reports for high-level meetings and developing material to support the decision-making process.Experience in a higher education environment, as well as working with project management software packages, will be a recommendation.Basic financial skills.Working knowledge of MS WORD, MS EXCEL and MS PowerPoint.Key Performance Areas / Principal Accountabilities
Support the SIP office with secretarial and admin functions.Supporting the office of the Director: SIP, taking responsibility for the coordination of projects emanating from the Director's work and position, general administration and secretarial functions.Working with the Director to develop a comprehensive workflow process for the SIP in the portfolio, such as research chairs, research focus area leaders, etc., and making sure that role players are identified and their responsibilities documented and clarified, issues identified and followed up.Supporting the Director: SIP, in drafting presentations, proposals, preliminary schedules and budgets and other needed resources.Proactively making sure that the interface between all stakeholders is kept alive through effective communication.Coordinating activities of the portfolio members to make sure targets are met within agreed-upon times. Maintaining the diary of the Director.Handling all administrative functions in the office of the Director, including: photocopying, emails, telephone calls, order of stationery for the department, stock taking, receiving visitors, and note-taking at meetings.Assist in travel arrangements for the Director.Competencies
Excellence communication skillsExcellent organizational and planning skillsAbility to work in a team and work under pressureAbility to pay attention to detailExcellent customer relations skillsAbility to work independently and ability to use his/her own initiative to resolve problems and to be pro-active to get things done.Understanding of protocols when dealing with high level visitors nationally and internationally.Conflict management skillsAbility to liaise with researchers in a research environmentGood interpersonal skillsManaging work (including Time management)AdaptabilityInitiating actionQuality orientationClient focusRecord-keeping skillsAbility to contribute towards team successComputer Literacy in MS Office Suite
Note that applications are not being accepted from your jurisdiction for this job currently via this jobsite. Candidate preferences are the decision of the Employer or Recruiting Agent, and are controlled by them alone.
To Search, View & Apply for jobs on this site that accept applications from your location or country, tap here to make a Search:
Search for further Jobs Here:
