AI Support Executive Assistant

Job Overview

• Final date to receive applications: 19 February 2026
• Job Location: Cape Town, Western Cape
• Job Title: AI Support Executive Assistant
• Education Level: Certificate
• Job Level: Intermediate
• Minimum Experience: 3 - 5 Years

Do you have experience assisting executives, using tech savvy and AI tools?

Our client with operations across SA, UK, Europe, and Asia requires a technologically ‘Proficient’ individual that can support executives in their daily operations.

Requirements:

• Matric, and tertiary qualification in business or entrepreneurship are advantageous
• Exceptional tech-skills and a keen interest in always learning more
• Experienced with Google Workspace (Drive, Docs, Sheets, Slides)
• Comfortable with Dropbox, Slack, Zoom, calendar syncing etc
• Highly competent with AI tools (Gemini, ChatGPT, Notta, transcription platforms)
• Quick Books or similar accounting software experience is beneficial
• Understands investor language (or can learn quickly)
• Strong analytical thinking
• Own laptop and fast wi-fi connectivity for working remotely

• Digital Operations & Data Room Management (core of the role)
  • Maintain and structure the company’s document and data room for easy access to Investor documents, Engineering diagrams, EIAs, permits, technical files etc
  • Ensure latest documents from international teams are accurately filed
  • Prepare investor packs, document bundles and meeting folders
  • Manage presentation files (pitch decks, updates, technical summaries etc)
• Meeting, Diary & Coordination
  • Manage diaries for the founder and CGO
  • Coordinate meetings across multiple time zones (SA, Europe, UK and Asia)
  • Set up investor calls, engineering calls, internal operation calls and record meetings
• Document & Agreement Workflow
  • Track status of various agreements and contracts with shareholders and investors and site development documents, and ensure all outstanding items are followed through
  • Liaise with lawyers, advisors, investors and operations teams to keep momentum
• Financial Admin & Quick Books (Basic)
  • Coordinate with finance team and assist with capturing expenses, reconciling statements, support with reimbursement processes and simple ledgers
• AI-Driven Productivity
  • Use Gemini / ChatGPT to Summarise documents, draft emails, turn raw notes into structured actions, build slides/presentations and improve processes
  • Must be fluent in prompting and using AI tools efficiently
• Digital Marketing Support (Light)
  • Coordinate updates to the website and assist with basic social media posts
  • Liaise with designers (logo, pitch deck, etc.) and keep brand assets organised
• Executive Support (Non-household)
  • Prepare itineraries for travel, and meeting schedules
  • Help build presentations and keep consistent with the brand